Executive Administrative Assistant to Leadership

California School Employees Association; San Jose (CA); On-site; USD 70,000 - 87,000; Full time

Benefits offered by this job

19 paid holidays

3 weeks vacation

Medical benefits for you and your 가족

Life insurance

Pension plan

401(k) plan

Job summary

California School Employees Association in San Jose, CA seeks an Administrative Assistant for the Executive department. The role reports to the Executive Manager and provides comprehensive administrative support to the Executive team, including the Association President and Executive Director.

Responsibilities include managing correspondence, records, travel, meetings, expense processing, and confidential files.

Qualifications

• Three (3) years’ experience in an administrative role.
• Proficiency in MS Office 365, Teams, OneDrive and SharePoint.
• Excellent written and verbal communication skills.
• Experience emphasizing customer service.
• Flexibility, high initiative, attention to detail.
• College degree.

Responsibilities

• Independently respond to letters and general correspondence.
• Maintain records and correspondence.
• Coordinate travel and housing requirements.
• Arrange and coordinate conferences and meetings.
• Coordinate and administer expense forms for approval and processing.
• Maintain office files.
• Process expense reports and track budget expenses.
• Assist in writing program scripts and other material.
• Edit and produce transcripts of business meetings.
• Explain CSEA policies and bylaws to members and staff.
• May provide relief on the switchboard.
• Work independently with attention to detail.
• Handle confidential information with discretion.
• Demonstrate initiative, independence and good judgement.
• Remain calm under pressure.
• Work with people at all levels in a fast-paced environment.
• Communicate and write clearly and concisely.
• Handle difficult situations with diplomacy and tact.

Skills

Written communication

Verbal communication

Customer service

Attention to detail

Discretion with confidential info

Education

College degree

Tools

MS Office 365

Teams

OneDrive

SharePoint

Job description

California School Employees Association in San Jose, CA seeks an Administrative Assistant for the Executive department. The role reports to the Executive Manager and provides comprehensive administrative support to the Executive team, including the Association President and Executive Director.

Responsibilities include managing correspondence, records, travel, meetings, expense processing, and confidential files.