Executive Front Office & Admin Support Pro

Peraton; McLean (VA); On-site; USD 104,000 - 166,000; Full time

Benefits offered by this job

Medical insurance

Dental insurance

Vision insurance

Life insurance

Health Savings Account

Short/Long term disability

Employee Assistance Program

Parental leave

401(k)

Paid time off (PTO)

Company holidays

Job summary

Peraton in McLean, VA seeks an experienced Administrative Support Specialist to deliver executive and administrative support to our Front Office team, with strong potential for career growth for individuals who can demonstrate analytical capabilities and process improvement.

The role covers front desk duties, calendar management for senior leaders, document drafting, travel planning, and knowledge management. A clearance and mastery of MS Office are highly valued.

Qualifications

• TS/SCI clearance with poly required.
• Executive-level administrative support and complex calendar management.
• Advanced proficiency in Microsoft Office Suite.
• Experience with customer's business and knowledge management systems.
• Excellent written and verbal communication skills.
• Strong organizational and multitasking abilities.
• Strong interpersonal skills and cross-boundary coordination.
• Substitution of work experience for degree allowed per policy.

Responsibilities

• Answer phones, greet visitors, and provide professional front desk support.
• Process incoming/outgoing mail and operate standard office equipment.
• Manage office supply procurement and facility access requests.
• Create and maintain email distribution groups.
• Provide calendar management for senior leadership.
• Coordinate complex scheduling and resolve conflicts.
• Arrange meeting logistics and visitor coordination.
• Prepare and distribute meeting materials and notes.
• Draft, edit, and finalize memos and letters.
• Coordinate space management activities and maintain utilization metrics.
• Organize and maintain electronic filing systems and ensure accessibility of historical documentation.
• Maintain consolidated tracking files for organizational highlights and accomplishments.
• Manage recognition programs and travel arrangements.
• Plan organizational events including orientations and all-hands meetings.
• Develop SOPs for administrative processes.

Skills

Executive support

Calendar management

Communication

Organizational skills

Interpersonal skills

Analytical thinking

Education

BS/BA

MS/MA

PhD

Tools

Microsoft Office Suite

Knowledge management systems

Tableau/Power BI (optional)

Job description

Peraton in McLean, VA seeks an experienced Administrative Support Specialist to deliver executive and administrative support to our Front Office team, with strong potential for career growth for individuals who can demonstrate analytical capabilities and process improvement.

The role covers front desk duties, calendar management for senior leaders, document drafting, travel planning, and knowledge management. A clearance and mastery of MS Office are highly valued.