Senior Executive Support & Calendar Maestro

Capital One Group; Virginia, Northern (IL, KY); Hybrid; USD 81,000 - 92,000; Full time

Job summary

Capital One in McLean, VA seeks an experienced Sr. Administrative Support Assistant III to back executives in a fast-paced, tech-enabled environment.

You will manage complex calendars, arrange travel, prepare expense reports and draft professional communications. Ideal candidates have 2+ years of administrative experience, proficiency in Microsoft Office or Google Suite, and strong written and verbal communication.

Qualifications

• High School Diploma, GED or equivalent certification.
• At least 2 years of Administrative experience.
• At least 2 years of experience in Microsoft Office Suite (Outlook, Excel, Word, PowerPoint) or Google Suite.

Responsibilities

• Managing daily calendars for multiple executives, demonstrating flexibility and problem-solving abilities to adjust or prioritize schedules based on last-minute changes.
• Arrange and reserve conference rooms, catering, audio/video and other essential services as needed for meetings and conferences
• Coordinate travel arrangements and create expense reports in a timely manner using Capital One systems
• Drive key team activities and events (such as all-hands meeting, team meetings, conferences, ordering supplies and social events)
• Prepare professional business communication documents including memos, letters, and emails
• Build and maintain good business relationships with executives and administrative staff across the organizations
• Participation in general administrative duties (copying), distributing mail, ad-hoc projects, committees and/or group events
• Promote a fun and team-oriented work environment

Skills

Calendar management

Written communication

Verbal communication

Microsoft Office

Google Suite

Travel coordination

Education

Associates Degree

Tools

Zoom/Skype

Job description

Capital One in McLean, VA seeks an experienced Sr. Administrative Support Assistant III to back executives in a fast-paced, tech-enabled environment.

You will manage complex calendars, arrange travel, prepare expense reports and draft professional communications. Ideal candidates have 2+ years of administrative experience, proficiency in Microsoft Office or Google Suite, and strong written and verbal communication.