Efficient Office Coordinator - Front Desk & Admin Support

Beacon Hill Staffing Group, LLC; Indianapolis (IN); On-site; USD 34,000 - 52,000; Full time

Benefits offered by this job

Medical insurance

Dental insurance

Vision insurance

Paid leave

Job summary

Beacon Hill Staffing Group, LLC is seeking an Office Assistant to start immediately in Indianapolis. The role supports a busy team with front-desk duties, scheduling, mail management, and office supplies.

The ideal candidate is organized, detail-oriented, and customer-focused. The position offers a collaborative office environment and exposure to basic accounting tasks such as invoicing and vendor payments.

Qualifications

• Strong written and verbal communication skills.
• Excellent organizational and multitasking abilities.
• High attention to detail and accuracy.
• Professional and customer-focused demeanor.
• Ability to work independently and prioritize tasks in a fast-paced environment.
• Exposure to invoicing, billing, accounts payable, or other basic accounting functions preferred.

Responsibilities

• Greet visitors and maintain a welcoming front office environment.
• Manage conference room scheduling and meeting setup.
• Handle incoming and outgoing mail, packages, and courier deliveries.
• Order and maintain office and kitchen supplies.
• Scan, copy, file, and organize documents and records.
• Assist with data entry and database updates.
• Coordinate catering and office events as needed.
• Support onboarding logistics for new employees.
• Maintain filing systems and ensure document accuracy.
• Partner with vendors and building management on office-related needs.
• Assist with invoicing, expense tracking, vendor payments, and maintaining accurate financial and administrative records.
• Provide general administrative support to multiple departments.
• Assist with travel arrangements, calendars, and expense reports when needed.
• Handle special projects and additional duties as assigned.

Skills

Communication skills

Organizational skills

Detail-oriented

Multitasking

Independent worker

Accounting exposure

Tools

Microsoft Office

Job description

Beacon Hill Staffing Group, LLC is seeking an Office Assistant to start immediately in Indianapolis. The role supports a busy team with front-desk duties, scheduling, mail management, and office supplies.

The ideal candidate is organized, detail-oriented, and customer-focused. The position offers a collaborative office environment and exposure to basic accounting tasks such as invoicing and vendor payments.