Senior Administrative Coordinator

Beacon Hill Staffing Group, LLC; Berkeley Heights (NJ); On-site; USD 51,000 - 73,000; Full time

Job summary

Beacon Hill Staffing Group, LLC is seeking a Temporary Senior Administrative Coordinator, Office Operations to join their team in Berkeley Heights, NJ. This role will start ASAP and go through the end of September/early October.

Hours are 8:30am-5pm (flex as needed). The role supports New Jersey leadership, coordinates office operations, events, and supplier management, and links to Beacon Hill's global network of office managers to improve ways of working across the company.

Qualifications

• 4+ years of receptionist/administrative assistant experience in a fast-paced environment.
• Bachelor's Degree highly preferred.
• Strong written and verbal communication with attention to detail.

Responsibilities

• First point of contact for stakeholders seeking information or coordination.
• Greeting visitors and guiding them to the appropriate personnel.
• Coordinate administrative needs for the New Jersey office.
• Plan, schedule, and promote office events and meetings.
• Ensure supplies and equipment are maintained and available.
• Provide executive support to NJ leadership, including expense reports.
• Organize information using filing systems and computers.
• Oversee special projects and track progress toward goals.
• Connect with global network of office managers for coordination.

Education

Bachelor's Degree

Tools

Word

Outlook

Excel

PowerPoint

Job description

Beacon Hill was founded to set a new standard in search, career placement and flexible staffing.

Our client, a Biotechnology Research firm, is seeking a Temporary Senior Administrative Coordinator, Office Operations to join their team. This role will start ASAP and will go thru the end of September/early October. The hours are 8:30am-5pm (flex as needed). This role 5 days in their Berkley Heights, NJ office. Hourly rate is up to $45/hr.

Responsibilities:

• First point of contact for external and internal stakeholders seeking information, contacts, visits or coordination with New Jersey leadership
• Greeting and welcome all visitors including sign-in; guide visitors to the appropriate personnel/desk space/area.
• Lead the coordination of administrative needs for the New Jersey office.
• Planning, scheduling, and promoting office events, including meetings, conferences, interviews, orientations, and training sessions.
• Ensuring the office is stocked with necessary supplies and that all equipment is working and properly maintained.
• Providing executive administrative support to the New Jersey leadership team, such as expense report submission or meeting scheduling.
• Collecting, organizing, and storing information using computers and filing systems.
• Overseeing special projects and tracking progress towards company goals.
• Connect to global network of office managers and executive administrators and contribute in the development of ways of working and coordination across the company.

Qualifications:

• Bachelor's Degree highly preferred
• 4+ years of receptionist/administrative assistant experience, ideally in a fast-paced dynamic professional environment is required.
• Exceptional leadership and time, task, and resource management skills.
• Must have a positive "can do" attitude, be a consummate team player, show excellent judgment as well as work well independently.
• Working knowledge of Microsoft office including WORD, Outlook, Excel, PowerPoint.
• Strong written and verbal communication skills including attention to detail and ability to effectively multi-task with a willingness to perform a wide range of tasks including working with confidential information.

Beacon Hill is an equal opportunity employer and individuals with disabilities and/or protected veterans are encouraged to apply.

California residents: Qualified applications with arrest or conviction records will be considered for employment in accordance with the Los Angeles County Fair Chance Ordinance for Employers and the California Fair Chance Act.

Company Profile:

Founded by industry leaders to set a new standard in search, career placement and flexible staffing, we deliver coordinated staffing solutions with unparalleled service, a commitment to project completion and success and a passion for innovation, creativity and continuous improvement.

Our niche brands offer a complete suite of staffing services to emerging growth companies and the Fortune 500 across market sectors, career specialties/disciplines and industries. Over time, office locations, specialty practice areas and service offerings will be added to address ever changing constituent needs.

Learn more about Beacon Hill and our specialty divisions, Beacon Hill Associates, Beacon Hill Financial, Beacon Hill HR, Beacon Hill Legal, Beacon Hill Life Sciences and Beacon Hill Technologies by visiting www.bhsg.com .

Benefits Information:

Beacon Hill offers a robust benefit package including, but not limited to, medical, dental, vision, and federal and state leave programs as required by applicable agency regulations to those that meet eligibility. Upon successfully being hired, details will be provided related to our benefit offerings.

We look forward to working with you.Beacon Hill. Employing the Future (TM)