Executive Front Desk & Admin Specialist

Atrium; Miami (FL); On-site; USD 50,000 - 55,000; Full time

Benefits offered by this job

Medical Insurance

Dental Insurance

Vision Insurance

Job summary

Atrium is seeking a Receptionist to be the first point of contact for visitors and clients in a Miami-based financial firm. The role provides administrative support to executive staff as needed and will grow to assist junior executives with calendar and expense management.

Responsibilities include managing a busy switchboard, greeting visitors, handling mail, and supporting boardrooms. Strong organization, communication, and MS Office skills are essential for success.

Qualifications

• 2 years of receptionist or related experience in a corporate environment.
• Bachelor’s degree preferred.
• Strong organizational skills.
• Excellent oral and written communication with internal/external clients.

Responsibilities

• Manage a high-volume switchboard and direct calls to appropriate employees and departments.
• Meet and greet visitors, seat them in reception, and notify appropriate personnel of visitor arrivals.
• Greet everyone who enters or passes through the reception area.
• Provide answers and guidance to guests and employees as needed.
• Open and close the office on a daily basis, including lights, security, and doors.
• Receive deliveries and packages as needed when mail services are not available.
• Provide backup support to boardroom meetings as needed.
• Maintain the visitor log for the office and validate parking vouchers as needed.
• Receive facility requests via email and report them to the appropriate person or department for resolution.
• Assist with special projects and tasks as assigned.

Skills

Oral communication

Written communication

Organized

Detail-oriented

Education

Bachelor’s degree preferred

Tools

Microsoft Office

Job description

Atrium is seeking a Receptionist to be the first point of contact for visitors and clients in a Miami-based financial firm. The role provides administrative support to executive staff as needed and will grow to assist junior executives with calendar and expense management.

Responsibilities include managing a busy switchboard, greeting visitors, handling mail, and supporting boardrooms. Strong organization, communication, and MS Office skills are essential for success.