Executive Front Desk & Admin Specialist

Urban, Ltd.; Annandale (VA); On-site; USD 34,000 - 48,000; Full time

Benefits offered by this job

Benefits package

Job summary

Urban Ltd. seeks an organized Receptionist & Administrative Assistant for our Annandale, VA headquarters. In-office role, 5 days a week, 8:30am–5:30pm, supporting principals and staff with a wide range of administrative tasks.

Responsibilities include greeting clients, coordinating calendars, preparing reports and contracts, handling billing prep, and ensuring office operations run smoothly. Strong MS Office skills and discretion are essential.

Qualifications

• High school diploma or equivalent; associate or bachelor’s degree preferred.
• At least 3 years of experience in a Receptionist & Administrative Assistant role.
• Excellent communication and interpersonal skills with a solutions-oriented mindset.
• High proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook).
• Ability to maintain confidentiality and handle sensitive information.
• Strong organizational and time management skills.

Responsibilities

• Greet visitors and manage front desk; escort clients to meeting rooms.
• Answer calls and emails; delegate as needed across offices.
• Provide administrative support to Principals; prepare documents and reports.
• Prepare billing binders and assist accounting with related tasks.
• Manage calendars, schedule HR interviews, and reserve conference rooms.
• Maintain office supplies and coordinate with IT for service orders.

Skills

Communication skills

Interpersonal skills

Organization & time management

Confidentiality

Problem solving

Education

High school diploma or equivalent

Associate or bachelor’s degree preferred

Tools

Microsoft Office

Calendar management

Job description

Urban Ltd. seeks an organized Receptionist & Administrative Assistant for our Annandale, VA headquarters. In-office role, 5 days a week, 8:30am–5:30pm, supporting principals and staff with a wide range of administrative tasks.

Responsibilities include greeting clients, coordinating calendars, preparing reports and contracts, handling billing prep, and ensuring office operations run smoothly. Strong MS Office skills and discretion are essential.