Executive Facilities & Admin Coordinator

Medxcel; Austin (TX); Vor Ort; USD 40.000 - 65.000; Vollzeit

Zusammenfassung

Medxcel in Austin, TX is seeking an experienced administrative professional to support our Dell Seton Medical Center University of Texas facilities team. You will manage calendars, coordinate travel, prepare materials, and assist with meetings and documentation.

In this full-time day-shift role, you’ll serve as a key point of contact for clients, vendors, and staff, help maintain records and filing systems, arrange meetings, and support multidisciplinary initiatives across the department.

Qualifikationen

• Must have one or more of the following.
• Education: High School Diploma
• Graduate of trade school
• Experience: 2 or more years’ experience in administrative role(s).
• Other equivalent combination of relevant education or experience

Aufgaben

• Serves as the professional first contact for all clients, vendors, and staff via phone, email, and in person. Provides general meeting support, including arranging, follow-up calls, maintaining schedules, securing food and supplies, copying, and faxing.
• Provides comprehensive support to the administrator or executive, which includes managing their calendar, assisting with meeting setup, preparing agendas and materials for meetings/conferences, taking minutes, and reviewing/editing documents for signature.
• Responsible for all travel coordination, including making staff travel arrangements, preparing itineraries, expense tracking, and maintaining travel vouchers and records. This also involves ordering and managing supplies/tools and maintaining storage areas.
• Identifies and implements systems to streamline and gain efficiencies in work processes. This includes establishing and maintaining various filing and records management systems.
• Organizes and coordinates projects, conferences, and other events. Assists leaders in preparing committee reports, prepares meeting minutes and follows up on action items, and participates in multidisciplinary meetings and committees addressing organizational issues.

Kenntnisse

Administrative experience

Ausbildung

High School Diploma

Trade school graduate

Jobbeschreibung

Medxcel in Austin, TX is seeking an experienced administrative professional to support our Dell Seton Medical Center University of Texas facilities team. You will manage calendars, coordinate travel, prepare materials, and assist with meetings and documentation.

In this full-time day-shift role, you’ll serve as a key point of contact for clients, vendors, and staff, help maintain records and filing systems, arrange meetings, and support multidisciplinary initiatives across the department.