Facilities Coordinator II

Medxcel; Austin (TX); On-site; USD 40,000 - 65,000; Full time

Job summary

Medxcel in Austin, TX is seeking an experienced administrative professional to support our Dell Seton Medical Center University of Texas facilities team. You will manage calendars, coordinate travel, prepare materials, and assist with meetings and documentation.

In this full-time day-shift role, you’ll serve as a key point of contact for clients, vendors, and staff, help maintain records and filing systems, arrange meetings, and support multidisciplinary initiatives across the department.

Qualifications

• Must have one or more of the following.
• Education: High School Diploma
• Graduate of trade school
• Experience: 2 or more years’ experience in administrative role(s).
• Other equivalent combination of relevant education or experience

Responsibilities

• Serves as the professional first contact for all clients, vendors, and staff via phone, email, and in person. Provides general meeting support, including arranging, follow-up calls, maintaining schedules, securing food and supplies, copying, and faxing.
• Provides comprehensive support to the administrator or executive, which includes managing their calendar, assisting with meeting setup, preparing agendas and materials for meetings/conferences, taking minutes, and reviewing/editing documents for signature.
• Responsible for all travel coordination, including making staff travel arrangements, preparing itineraries, expense tracking, and maintaining travel vouchers and records. This also involves ordering and managing supplies/tools and maintaining storage areas.
• Identifies and implements systems to streamline and gain efficiencies in work processes. This includes establishing and maintaining various filing and records management systems.
• Organizes and coordinates projects, conferences, and other events. Assists leaders in preparing committee reports, prepares meeting minutes and follows up on action items, and participates in multidisciplinary meetings and committees addressing organizational issues.

Skills

Administrative experience

Education

High School Diploma

Trade school graduate

Job description

Overview

Medxcel is here to lead the transformation of healthcare facilities management by incorporating a new approach to providing services. Created by healthcare, for healthcare, we have a dedicated focus on our people and customers, as well as providing tools, processes, support resources, data analytics and insource strategies that drive results

Your future role at a glance

Location: Austin, TX

Facility: Dell Seton Medical Center University of Texas

Department:Facilities

Schedule:Day shift | Full-time

Benefits that help you thrive

• Comprehensive health coverage: medical, dental, vision, prescriptioncoverageand HSA/FSA options.

• Financialsecurity&retirement:employer-matched 403(b), planning and hardship resources,disabilityand life insurance.

• Time to recharge:pro-rated paid time off (PTO) and holidays.

• Career growth:Tuition reimbursement, ongoing professionaldevelopmentand online learning.

• Emotional well-being:Employee Assistance Program,counseling and peer support, spiritualcareand stress management resources.

• Family support: parental lease, adoptionassistanceand family benefits.

Benefit options and eligibility vary by position, scheduled hours and location. Benefits are subject to change at any time. Your recruiter will provide the most up-to-date details during the hiring process.

Responsibilities

How you’ll make an impact in this role

• Serves as the professional first contact for all clients, vendors, and staff via phone, email, and in person. Provides general meeting support, including arranging, follow-up calls,maintaining schedules, securing food and supplies, copying, and faxing.

• Provides comprehensive support to the administrator or executive, which includes managing their calendar,assisting with meeting setup, preparing agendas and materials for meetings/conferences, taking minutes, and reviewing/editing documents for signature.

• Responsible for all travel coordination, including making staff travel arrangements, preparing itineraries, expense tracking, and maintaining travel vouchers and records. This also involves ordering and managing supplies/tools andmaintaining storage areas.

• Identifiesand implements systems to streamline and gain efficiencies in work processes. This includesestablishingand maintaining various filing and records management systems.

• Organizes and coordinates projects, conferences, and other events.Assistsleaders in preparing committee reports (including data maintenance/retrieval),preparesmeeting minutes andfollowsup on action items, andparticipatesin multidisciplinary meetings and committees addressing organizational issues.

Qualifications

What minimum requirements you’ll need

Must have one or more of the following:

Education:

• High School Diploma

• Graduate of trade school

Experience:

• 2or more years’ experience in administrative role(s).

• Other equivalent combination of relevant education or experience