On-Site Administrative & Facilities Coordinator

DaBella; Austin (TX); Vor Ort; USD 26.000 - 29.000; Vollzeit

Benefits dieser Stelle

Medical, Dental, and Vision

Health Savings Account (HSA)

Company Sponsored Life Insurance

Supplemental Life Insurance

Long-term and short-term disability

Accident protection

Employee assistance program

Pet Insurance

401k plan

Relocation opportunities

VPTO (Volunteer paid time off)

Personal/Professional Development

Zusammenfassung

DaBella in Austin, TX is seeking an Administrative & Facilities Assistant to support daily office operations in a fast-paced environment. You will be the first point of contact, manage the front desk, coordinate vendors and building services, and keep records organized.

This in-office role requires strong multitasking and proactive problem-solving. Ideal candidates have detail-oriented, professional communication skills, and experience with Microsoft Office, Teams, and email systems; familiarity

Qualifikationen

• Attention to detail in every task, ensuring accuracy and completeness.
• Ability to multitask and manage competing priorities without losing track of details.
• Clear, professional communication with visitors, employees, vendors, and management.
• Customer-first mindset; stays calm, helpful, and solution-oriented when addressing questions.
• Takes initiative, ownership of assignments, and follows through with minimal supervision.
• Proficiency with Microsoft Office, email, Teams, and phone systems; familiarity with Asana, Zendesk, Salesforce, or Yardi.

Aufgaben

• Serve as the first point of contact for visitors, employees, and inquiries.
• Manage front desk responsibilities, maintaining a professional, welcoming atmosphere.
• Coordinate maintenance requests, work orders, vendors, and building services.
• Maintain organized records, electronic files, and administrative documentation.
• Monitor office supplies, process invoices, and assist with expense tracking.
• Support office events, meeting prep, workspace setup, and moves.
• Handle multiple projects and deadlines with accuracy and timeliness.
• Communicate updates, follow through on tasks, and identify areas for improvement.

Kenntnisse

Attention to detail

Multitasking

Professional communication

Customer-first mindset

Initiative & accountability

Technical proficiency

Tools

Microsoft Office

Email systems

Microsoft Teams

Phone systems

Asana

Zendesk

Salesforce

Yardi

Jobbeschreibung

DaBella in Austin, TX is seeking an Administrative & Facilities Assistant to support daily office operations in a fast-paced environment. You will be the first point of contact, manage the front desk, coordinate vendors and building services, and keep records organized.

This in-office role requires strong multitasking and proactive problem-solving. Ideal candidates have detail-oriented, professional communication skills, and experience with Microsoft Office, Teams, and email systems; familiarity