Executive Administrative Assistant — Austin (Travel & Scheduling)

ACL Digital; Austin (TX); On-site; USD 25,000 - 39,000; Full time

Job summary

ACL Digital in Austin, TX is seeking an Administrative/Executive Assistant to provide essential support to managers and teams. You will manage calendars, prepare documents, coordinate travel, and handle communications with internal staff and external partners.

Ideal candidates will have strong communication, time management, and organizational skills, with 2+ years of related experience and an associate degree or high school diploma.

Qualifications

• Clear, concise verbal and written communication for interacting with employees and executives.
• Problem solving and flexibility. Situations/events change quickly, so the ability to think and act quick is a must.
• Good time management and organizational skills.

Responsibilities

• Provides assistance and support to first or second level managers, a department or an off-site office.
• Researches and learns departmental/company policies and procedures.
• Manages basic calendar needs for one or more manager.
• Prepares and proofs correspondences, reports, spreadsheets, and presentations with appropriate syntax and grammar.
• Completes various office tasks (e.g., iProc creation, using a Pcard, maintaining office files, supplies, and equipment, submitting expense reports and checking requests, arranging for shipping, maintaining vendor database, etc.).
• Coordinates basic, domestic travel (flights, hotel, rental cars, etc.) for a single traveler.
• Answers internal (with exposure/requests from managers) and external emails.
• Schedules and coordinates various types of meetings including luncheons, conferences, and team building events. These events may include external customers and vendors.

Skills

Communication

Time management

Organization

Problem solving

Teamwork

Tech proficiency

Education

Associate's degree

High School diploma

Tools

MS Office

Job description

ACL Digital in Austin, TX is seeking an Administrative/Executive Assistant to provide essential support to managers and teams. You will manage calendars, prepare documents, coordinate travel, and handle communications with internal staff and external partners.

Ideal candidates will have strong communication, time management, and organizational skills, with 2+ years of related experience and an associate degree or high school diploma.