Administrative Coordinator - Rare Disease Business Unit

Amgen; Thousand Oaks (CA); Hybrid; USD 70,000 - 94,000; Full time

Benefits offered by this job

Comprehensive benefits

Discretionary annual bonus program

Stock‑based long‑term incentives

Flexible work models where possible

Job summary

Amgen is seeking an Administrative Coordinator to provide comprehensive, high‑level support to the Executive Director in a fast‑paced, confidential environment. You will manage calendars, travel logistics, and cross‑functional coordination, partnering with internal stakeholders and external collaborators to ensure seamless operations across departments.

You will also coordinate large meetings, prepare communications, handle special projects, and maintain organizational charts and distribution

Qualifications

• Associate’s degree or 2 years of administrative experience (Basic Qualifications).
• 2 years in a technical school setting with hands‑on experience (Basic Qualifications).
• 4 years of administrative experience with high school diploma/GED (Basic Qualifications).
• Proficiency in MS Office/PowerPoint programs (Preferred Qualifications).
• Excellent verbal and written communication skills (Preferred Qualifications).

Responsibilities

• Manage complex calendars for Executive Director and coordinate across time zones.
• Coordinate business travel logistics including flights, hotels, ground transportation and expense reports.
• Apply and maintain knowledge of Amgen policies related to travel, meetings, purchasing and admin support.
• Support scheduling meetings including recurring and all‑staff meetings.
• Coordinate logistics for large meetings (room setup, AV, catering, onsite or virtual).
• Prepare and coordinate team communications and announcements.
• Manage special projects, events, and team‑building activities (virtual and in‑person).
• Maintain distribution lists and organizational charts.
• Order office supplies and manage purchasing through MyBuy or approved systems.
• Schedule interviews and coordinate related logistics.
• Demonstrate proficiency with Outlook, Teams, Concur, MyBuy, and SharePoint; explore AI tools like ChatGPT to improve workflows.
• Maintain confidentiality and discretion in handling sensitive information.

Skills

Strong attention to detail

Multi-tasking

Verbal and written communication

Education

Associate’s degree or equivalent

Tools

MS Office/PowerPoint

Job description

Career Category Administrative Job Description

Join Amgen’s Mission of Serving Patients At Amgen, if you feel like you’re part of something bigger, it’s because you are. Our shared mission—to serve patients living with serious illnesses—drives all that we do. Since 1980, we’ve helped pioneer the world of biotech in our fight against the world’s toughest diseases. With our focus on four therapeutic areas –Oncology, Inflammation, General Medicine, and Rare Disease– we reach millions of patients each year. Amgen is advancing a broad and deep pipeline of medicines to treat cancer, heart disease, inflammatory conditions, rare diseases, and obesity‑related conditions. As a member of the Amgen team, you’ll help make a lasting impact on the lives of patients as we research, manufacture, and deliver innovative medicines to help people live longer, fuller happier lives. Our award‑winning culture is collaborative, innovative, and science based. If you have a passion for challenges and the opportunities that lay within them, you’ll thrive as part of the Amgen team. Join us and transform the lives of patients while transforming your career.

Administrative Coordinator

What you will do

Let’s do this. Let’s change the world. In this vital role you will provide comprehensive and high-level administrative support to the Executive Director. This role requires exceptional organizational skills, strong attention to detail, and the ability to handle multiple priorities in a fast-paced, dynamic environment. The AC will partner closely with internal stakeholders and external collaborators to ensure seamless operations and efficient coordination of departmental activities. Responsibilities:

• Manage complex calendars for Executive Director, with a focus on efficient time utilization, resolution of scheduling conflicts, and appropriate executive representation at required forums across multiple time zones.
• Coordinate business travel logistics, including flights, hotels, ground transportation, and timely processing of expense reports.
• Apply and maintain knowledge of Amgen policies and procedures related to travel, onsite meetings, purchasing, and administrative support activities.
• Support scheduling meetings including recurring meetings, all‑staff meetings, and other large forums.
• Coordinate logistics for large meetings, including room setup, AV support, catering, and related onsite or virtual meeting needs.
• Prepare and coordinate team communications, including new‑hire announcements and other business updates.
• Manage and support special projects, event coordination, and team‑building activities in both virtual and face‑to‑face settings.
• Maintain accurate and current distribution lists.
• Maintain accurate and current organizational charts.
• Order office supplies and manage related purchasing activities through MyBuy or other approved systems, as needed.
• Schedule interviews and coordinate related logistics, as needed.
• Demonstrate proficiency in established office technology platforms, including Outlook, Microsoft Teams, Concur, MyBuy, and SharePoint, with a demonstrated interest in adopting emerging AI tools, such as ChatGPT, to improve efficiency, communication, and administrative workflows.
• Manage multiple priorities effectively in a fast‑paced, dynamic environment.
• Maintain the highest standards of confidentiality, integrity, and discretion in handling sensitive information.

What we expect of you

We are all different, yet we all use our unique contributions to serve patients. The dynamic professional we seek is someone with these qualifications

Basic Qualifications

• Associate’s degree and 2 years of administrative experience
• OR 2 years in a technical school setting with hands‑on experience
• OR High school diploma / GED and 4 years of administrative experience

Preferred Qualifications

• Strong attention to detail
• Ability to multi‑task
• Proficiency in MS Office/PowerPoint programs
• Excellent verbal and written communication skills.

What you can expect of us

As we work to develop treatments that take care of others, we also work to care for your professional and personal growth and well‑being. From our competitive benefits to our collaborative culture, we’ll support your journey every step of the way.

The expected annual salary range for this role in the U.S. (excluding Puerto Rico) is posted. Actual salary will vary based on several factors including but not limited to, relevant skills, experience, and qualifications. In addition to the base salary, Amgen offers a Total Rewards Plan, based on eligibility, comprising of health and welfare plans for staff and eligible dependents, financial plans with opportunities to save towards retirement or other goals, work/life balance, and career development opportunities that may include:

• A comprehensive employee benefits package, including a Retirement and Savings Plan with generous company contributions, group medical, dental and vision coverage, life and disability insurance, and flexible spending accounts
• A discretionary annual bonus program, or for field sales representatives, a sales‑based incentive plan
• Stock‑based long‑term incentives
• Award‑winning time‑off plans
• Flexible work models where possible

Salary Range 69,641.35USD -94,220.65 USD

Amgen is committed to unlocking the potential of biology for patients suffering from serious illnesses by discovering, developing, manufacturing and delivering innovative human therapeutics. This approach begins by using tools like advanced human genetics to unravel the complexities of disease and understand the fundamentals of human biology. Amgen focuses on areas of high unmet medical need and leverages its biologics manufacturing expertise to strive for solutions that improve health outcomes and dramatically improve people's lives. A biotechnology pioneer since 1980, Amgen has grown to be one of the world's leading independent biotechnology companies, has reached millions of patients around the world and is developing a pipeline of medicines with breakaway potential.

For more information, visit www.amgen.com and follow us on www.twitter.com/amgen

Amgen is an Equal Opportunity employer and will consider all qualified applicants for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, protected veteran status, disability status, or any other basis protected by applicable law. We will ensure that individuals with disabilities are provided with reasonable accommodation to participate in the job application or interview process, to perform essential job functions, and to receive other benefits and privileges of employment. Please contact us to request accommodation.

Sponsorship for this role is not guaranteed. As an organization dedicated to improving the quality of life for people around the world, Amgen fosters an inclusive environment of diverse, ethical, committed and highly accomplished people who respect each other and live the Amgen values to continue advancing science to serve patients.

Please note that you should be in your current position for at least 18 months before applying to internal positions. Staff must notify their current manager if invited for an interview. In addition, Staff are ineligible to apply for open positions if (a) their performance is currently being managed on a performance improvement plan (PIP) or other locally utilized formal coaching document or (b) their most recent performance rating was not a “Partially Meets Expectations” or higher. Please visit our Internal Transfer Guidelines for more detailed information .

Application deadline Amgen does not have an application deadline for this position; we will continue accepting applications until we receive a sufficient number or select a candidate for the position.