Executive & Board Support Administrative Associate

KeyState Renewables, LLC; Las Vegas (NV); On-site; USD 48,000 - 75,000; Full time

Job summary

KeyState Renewables, LLC, based in Las Vegas, NV, is seeking an Administrative Associate to support executive leadership, the investments team, and client-facing professionals in a fast-paced corporate setting.

The role involves preparing board materials, coordinating meetings, managing calendars, and maintaining archives. You will also greet visitors, handle front-desk duties, and assist with client communications in a highly organized office.

Qualifications

• 3+ years of administrative or office support experience in a professional environment.
• Experience supporting executives and preparing confidential materials for senior leadership or clients.
• Strong skills in Microsoft Word, Excel, PowerPoint, and Outlook.
• Excellent attention to detail and ability to manage multiple priorities independently.
• Highly organized with strong written and verbal communication skills.

Responsibilities

• Prepare and assemble client board meeting materials for the Investments team, ensuring confidentiality, accuracy, consistency, and professional formatting.
• Coordinate scheduling and logistics related to board and client meetings.
• Provide day-to-day administrative support to executives and sales team members.
• Coordinate calendars, meetings, and logistics across teams.
• Assist with preparation, packaging, and shipping of client and marketing materials.
• Serve as the on-site contact for building management, parking, and office vendors.
• Help maintain a polished, organized, and well-functioning office environment.
• Maintain and organize internal archives and document inventories.
• Coordinate record storage and retrieval to ensure accuracy and accessibility.
• Update and maintain client contact information within KeyState’s client database system with a high level of accuracy and accountability.
• Greet clients and guests and serve as a professional point of contact, creating a welcoming first impression for KeyState visitors.
• Answer phones and direct inquiries appropriately.

Skills

Administrative experience

Executive support

Detail oriented

Multitasking

Education

Associate’s degree

Bachelor’s degree preferred

Tools

Microsoft Word

Microsoft Excel

PowerPoint

Outlook

Job description

KeyState Renewables, LLC, based in Las Vegas, NV, is seeking an Administrative Associate to support executive leadership, the investments team, and client-facing professionals in a fast-paced corporate setting.

The role involves preparing board materials, coordinating meetings, managing calendars, and maintaining archives. You will also greet visitors, handle front-desk duties, and assist with client communications in a highly organized office.