Board-Savvy Executive Assistant

Smart Resources Group; Salt Lake City (UT); On-site; USD 60,000 - 90,000; Full time

Job summary

Smart Resources Group seeks an experienced Executive Assistant to provide high-level administrative support to our executive leadership and board. You will manage calendars, prepare board agendas and materials, coordinate meetings, and take accurate minutes with discretion.

The role requires superb organization, professional communication with executives and stakeholders, and the ability to handle confidential information while delivering punctual, polished documents and reports.

Qualifications

• Direct experience coordinating and supporting formal board meetings.
• Experience preparing board agendas, materials, and minutes.
• Senior-level administrative support experience.
• Strong calendar management and meeting coordination.

Responsibilities

• Provide high-level administrative support to executive leadership.
• Coordinate and support formal board meetings, including scheduling, logistics, agendas, packets, and follow-up.
• Attend board meetings and accurately record official minutes.
• Coordinate with stakeholders before and after meetings.
• Manage executive calendars and scheduling.
• Prepare agendas, reports, presentations, and executive correspondence.
• Track action items, deadlines, and follow-up.
• Draft, proofread, and distribute professional documents.

Skills

Executive calendar management

Board meeting coordination

Communication

Discretion

Organizational skills

Professional correspondence

Multi-tasking

Education

High school diploma

Related higher education preferred

Tools

Microsoft Outlook

Microsoft Word

Microsoft Excel

Microsoft PowerPoint

Job description

Smart Resources Group seeks an experienced Executive Assistant to provide high-level administrative support to our executive leadership and board. You will manage calendars, prepare board agendas and materials, coordinate meetings, and take accurate minutes with discretion.

The role requires superb organization, professional communication with executives and stakeholders, and the ability to handle confidential information while delivering punctual, polished documents and reports.