Executive Assistant

Find Great People | FGP; Columbia (SC); On-site; USD 70,000 - 100,000; Full time

Job summary

Find Great People | FGP is seeking an Executive Assistant to provide comprehensive administrative support to senior leadership and act as a liaison for board governance and organizational initiatives.

The role emphasizes strategic coordination, discretion, and strong communication as you manage calendars, prepare materials, arrange travel, and support cross-functional programs.

Qualifications

• Minimum of 5 years supporting senior-level executives in a professional environment.
• Demonstrated experience handling confidential information with discretion.
• Experience coordinating meetings, projects, and multiple priorities.

Responsibilities

• Manage executive calendars and scheduling.
• Prepare meeting materials, presentations, reports, and correspondence.
• Coordinate executive travel, events, and logistics as needed.
• Track priorities, deadlines, and follow-up items for timely completion.

Skills

Calendar management

Meeting coordination

Written communication

Discretion

Project coordination

Stakeholder management

Interpersonal skills

Tools

Microsoft Office

Outlook

Word

Excel

PowerPoint

Teams

Job description

We are seeking a highly organized, proactive, and professional Executive Assistant to provide comprehensive administrative support to executive leadership while serving as a key liaison for board governance activities and organizational initiatives. This role requires exceptional communication skills, sound judgment, attention to detail, and the ability to manage multiple priorities in a fast-paced environment.

The ideal candidate is a strategic thinker who thrives on organization, anticipates needs, and can effectively coordinate executive, board, and organizational activities with professionalism and discretion.

Key Responsibilities

Executive Support

• Manage executive calendars, scheduling, and meeting coordination.
• Prepare meeting materials, presentations, reports, and correspondence.
• Coordinate executive travel, events, and logistics as needed.
• Track priorities, deadlines, and follow-up items to ensure timely completion.
• Support executive leadership with administrative and operational tasks.

Board Governance & Administration

• Coordinate Board of Directors and committee meetings, including agendas, materials, notices, and logistics.
• Record and maintain meeting minutes and governance documentation.
• Serve as a primary point of contact for board members and committee leadership.
• Maintain board records, terms, onboarding materials, and governance resources.
• Assist with board communication, engagement, and governance best practices.

Event & Program Coordination

• Plan and coordinate executive meetings, retreats, board events, and organizational gatherings.
• Manage event logistics including vendors, venues, registrations, materials, and on-site support.
• Support special organizational initiatives, programs, and projects as assigned.

Organizational Support

• Assist with project tracking, goal management, and cross-functional coordination.
• Support leadership teams through meeting coordination, documentation, and follow-up activities.
• Maintain databases and reporting systems to ensure accurate and current information.
• Foster positive relationships with internal and external stakeholders.

Qualifications

Required Experience

• Minimum of 5 years of experience supporting senior-level executives in a professional, corporate, nonprofit, or similarly complex environment.
• Demonstrated experience managing confidential information with discretion and professionalism.
• Experience coordinating meetings, projects, and multiple competing priorities.

Required Skills

• Exceptional written and verbal communication skills, including business writing, editing, and proofreading.
• Advanced proficiency with Microsoft Office Suite, including Outlook, Word, Excel, PowerPoint, and Teams.
• Strong organizational, time management, and project coordination skills.
• Ability to manage complex schedules and prioritize competing demands.
• Excellent interpersonal and relationship-building abilities.
• High attention to detail and accuracy.
• Strong problem-solving skills and sound professional judgment.
• Ability to work independently while collaborating effectively with a variety of stakeholders.

Preferred Qualifications

• Experience supporting boards of directors or governance functions.
• Experience with CRM or database management systems.
• Background in event planning and coordination.
• Experience tracking projects, goals, and organizational initiatives.