Executive Assistant with Construction Industry Background - Wing Assistant

Wing Assistant - India; Berkeley (CA); Remote; USD 9,400 - 14,000; Full time

Benefits offered by this job

Health Insurance (HMO)

Performance Incentives

Job Security and Stability

Paid Training

Inclusive Culture

Upskilling Opportunities

100% Work-From-Home

Supportive Team

Career Growth Opportunities

Fun Work Environment

Holiday & Overtime Pay

Job summary

Wing is seeking a seasoned Executive Assistant to support C-level executives remotely. You will manage calendars, travel, correspondence, and project documentation across construction-related initiatives, coordinating with clients, subcontractors, and on-site teams as needed.

The role requires 3+ years supporting C-level executives, a Bachelor’s degree, exceptional English communication, strong organization, and proficiency with MS Office and project management tools.

Qualifications

• Minimum 3 years as an Executive Assistant to C-level executives (CEO, COO, etc).
• Bachelor’s degree in Business Administration or related field preferred.
• Strong organizational and time-management skills.
• Excellent English communication: reading, writing, speaking.

Responsibilities

• Manage and coordinate executive calendars, meetings, travel arrangements.
• Prepare and edit correspondence, reports, and presentations.
• Handle confidential information with discretion and regulatory compliance.
• Organize and maintain project documentation, contracts, and permits.
• Coordinate communication between executives, clients, subcontractors, and on-site teams.
• Monitor timelines and deliverables, provide updates to executives.
• Conduct research related to construction materials, vendors, and best practices.
• Manage expense reports and assist in budget tracking for construction projects.
• Organize the executive’s filing system (electronic and physical).
• Perform general administrative tasks to support the executive team.

Skills

Executive support

Organizational skills

English communication

MS Office

Project management tools

Independent work

Detail-oriented

Education

Bachelor’s degree in Business Administration or related field

Tools

MS Office Suite

Project management software

Job description

Wing is on the exciting mission of redefining the future of work for companies worldwide! We are looking to be the one-stop shop for companies that are looking to build world-class teams & place their operations on autopilot.

Executive Assistant (Remote)

Duties And Responsibilities Include But Are Not Limited To

• Manage and coordinate executive calendars, scheduling meetings, appointments, and travel arrangements.
• Prepare and edit correspondence, reports, and presentations specific to construction projects.
• Handle confidential information with discretion, ensuring compliance with industry regulations.
• Assist in organizing and maintaining project documentation, contracts, and permits.
• Coordinate communication between executives, clients, subcontractors, and on-site teams.
• Monitor project timelines and deliverables, providing updates to executives as needed.
• Conduct research related to construction materials, vendors, and industry best practices.
• Manage expense reports and assist in budget tracking for construction projects.
• Organize and maintain the executive’s filing system, both electronic and physical.
• Perform general administrative tasks to support the executive team.

Qualifications

• Minimum of 3 years of experience as an Executive Assistant to C-levels (CEO, COO etc)
• Bachelor’s degree in Business Administration or related field preferred.
• At least 3 years of experience as an executive assistant or in a similar administrative role.
• Familiarity with the construction industry and its operations is highly desirable.
• Strong organizational and time-management skills.
• Excellent English communication skills: Reading: High proficiency for reviewing detailed documents. Writing: High proficiency for drafting professional correspondence. Speaking: Clear and professional communication with clients and team members.
• Proficiency in MS Office Suite (Word, Excel, PowerPoint) and familiarity with project management software.
• Ability to work independently and handle multiple tasks with a high degree of accuracy.
• High attention to detail and problem-solving skills.
• Tech-savvy with knowledge of cloud-based systems and virtual communication tools

Technical Requirements

• USB Headset with Noise Cancellation feature
• Working Webcam
• Computer with at least 1.8 GHz processor and at least 4GB RAM
• Main Internet Service Speed: at least 25 Mbps cable connection
• Backup Internet Service Speed: at least 10 Mbps

Benefits

• Health Insurance (HMO)
• Performance Incentives
• Job Security and Stability
• Paid Training
• Inclusive Culture
• Upskilling Opportunities
• 100% Work-From-Home
• Exceptionally Supportive Team
• Opportunities for Career Growth
• Fun Work Environment
• Holiday & Overtime Pay

Schedule:

US work hours (20-40 hours per week)

Location:

This is a remote job

Salary Package (with HMO)

• Entry Level (1-3 years of experience): Up to PHP 53,000
• Intermediate Level (3-5 years of experience): Up to PHP 64,000
• Expert Level (5+ years of experience): Up to PHP 80,500