Remote Executive Assistant - PH - Wing Assistant

Wing Assistant - India; Berkeley (CA); Remote; USD 9,400 - 14,000; Full time

Benefits offered by this job

Health Insurance (HMO)

Performance Incentives

Job Security and Stability

Paid Training

Inclusive Culture

Upskilling Opportunities

100% Work-From-Home

Exceptionally Supportive Team

Opportunities for Career Growth

Fun Work Environment

Holiday & Overtime Pay

Job summary

Wing is seeking an Executive Assistant to support C-level executives in a remote role. You will manage calendars, prepare reports, coordinate communications, and handle travel arrangements ensuring timely delivery and flawless execution.

The ideal candidate has at least 3 years as an EA to CEOs/COOs, strong English (B2+), superb organization, and tech-savviness with MS Office, cloud services, and CRM familiarity. Graveyard shift flexibility is required.

Qualifications

• 3+ years as an Executive Assistant to C-level executives.
• Bachelor’s degree or certificate required.
• Excellent phone, email, and instant messaging communication skills.
• Excellent English communication skills, both written and verbal (B2+).
• Strong organizational and time-management abilities.
• Tech-savvy with desktop sharing, cloud services, and VoIP.
• Proficiency with word-processing software and spreadsheets (MS Office).
• Knowledge of online calendars and scheduling (Google Calendar).
• Proactive attitude and willingness to be trained.
• Able to work a graveyard shift.

Responsibilities

• Create and send invoices, track payments, and record expenses.
• Gather data, prepare reports, and perform comparative analyses.
• Store and organize documents and files.
• Data entry: lead lists, meeting minutes, payroll info, and research notes.
• Research products, purchase goods, and secure samples.
• Manage CRM data for marketing and sales campaigns.
• Coordinate calendars and ensure clients are on time for meetings.
• Prepare itineraries and bookings (hotels, cars).
• Handle emails, follow-ups, and client communications.
• Synthesize data into reports and presentation slides.
• Upload videos and manage account profiles.
• Ad hoc tasks as needed.

Skills

C-level EA experience

English communication

Organizational skills

Tech savvy

MS Office

Google Calendar

Cloud services

VoIP

Data entry

Graveyard shift

Education

Bachelor’s degree or certificate

Tools

MS Office

Google Calendar

Cloud services

VoIP

Job description

Disclaimer:

This is a generic job description for the position stated below. Actual tasks and tools will be discussed further when you reach the final interview stage. Please ensure you apply for the right job based on your location and experience. We prioritize people who can do this successfully!

AFM – Executive Assistant (Remote)

Wing is on the exciting mission of redefining the future of work for companies worldwide! We are looking to be the one-stop shop for companies that are looking to build world-class teams & place their operations on autopilot.

And we’re looking for an Executive Assistant to start immediately!

Duties And Responsibilities Include But Are Not Limited To

• Create and send statements or invoices, track payments, and record company expenses.
• Gather data on trends, industry best practices, and other publicly available information and prepare reports on the findings (e.g., for comparative analysis).
• Store and organize documents and files.
• Data Entry: prepare lead lists or meeting minutes, transcribe audio recordings, prepare payroll information, and organize research notes.
• Research products, purchase goods & secure samples.
• Store, update & collect information for marketing and sales campaigns through a CRM system.
• Monitor projects, conduct internal communication & organize company data.
• Coordinate team calendars, prevent scheduling conflicts & ensure clients are on time and prepared for meetings.
• Prepare itineraries, book hotels, rental cars, etc.
• Convey information to incoming calls & make calls for appointments or conduct informational inquiries.
• Reply to emails, follow up on correspondence, organize inbox as per client preferences, and notify clients about important emails.
• Synthesize data & other content into cohesive reports and presentation slides.
• Upload videos, manage negative reviews, and keep the account profile up to date.
• Ad hoc tasks

Qualifications

• Minimum of 3 years of experience as an Executive Assistant to C-levels (CEO, COO etc)
• Bachelor’s degree or any certificate course (required)
• Excellent phone, email, and instant messaging communication skills
• Excellent English communication skills, both written and verbal (at least B2 level)
• Solid organizational & time management skills
• Tech savvy & familiar with current technologies, like desktop sharing, cloud services, and VoIP
• Experience with word-processing software and spreadsheets (e.g., MS Office)
• Knowledge of online calendars and scheduling (e.g., Google Calendar)
• Proactive attitude & willingness to be trained
• Able to work on a graveyard shift

Technical Requirements

• USB Headset with Noise Cancellation feature
• Working Webcam
• Computer with at least 1.8 GHz processor and at least 4GB RAM
• Main Internet Service Speed: at least 25 Mbps cable connection
• Backup Internet Service Speed: at least 10 Mbps

Benefits

• Health Insurance (HMO)
• Performance Incentives
• Job Security and Stability
• Paid Training
• Inclusive Culture
• Upskilling Opportunities
• 100% Work-From-Home
• Exceptionally Supportive Team
• Opportunities for Career Growth
• Fun Work Environment
• Holiday & Overtime Pay

Schedule:

US work hours (20-40 hours per week)

Location:

This is a remote job

Salary Package (with HMO)

• Entry Level (1-3 years of experience): Up to PHP 53,000
• Intermediate Level (3-5 years of experience): Up to PHP 64,000
• Expert Level (5+ years of experience): Up to PHP 80,500

Please Note

• Only qualified candidates will be invited to take the assessment & scheduled for an interview.
• We have other vacancies that might interest your friends & colleagues.
• You may also refer your friends using our Affiliate Marketing Program and earn up to $30 if your referral is hired.