Executive Assistant to VP — Global Travel & Events

Pursuit; Alaska; On-site; USD 72,000 - 95,000; Full time

Benefits offered by this job

Free access to Pursuit attractions

50% off for friends

Hotel, dining and retail discounts

Mental health resources

Job summary

Pursuit is seeking an experienced Executive Assistant/Logistics Coordinator to support our VP and Alaska market operations. You will manage complex calendars, coordinate domestic and international travel, prepare meeting materials, and ensure governance for documents and permits.

You will also drive seamless office operations, support event planning, and act as a trusted liaison across executives and teams.

Qualifications

• Minimum of 5 years working as an Executive Assistant or Logistics Coordinator, hospitality background a plus.

Responsibilities

• Manage the VP’s inbox, contacts, calendar, and performance deliverables.
• Schedule, reschedule, and prioritize meetings across multiple time zones.
• Coordinate domestic and international travel for VP and market leadership.
• Manage virtual meeting logistics, agendas, and technical support.
• Prepare, proof, and format meeting materials including agendas, pre-reads, minutes, and actions.
• File documents within SharePoint according to data governance standards.
• Use AI tools for meeting minutes and communications.
• Serve as liaison between Executives, Assistants, and stakeholders with timely follow-up.
• Maintain local permits and licenses for Alaska market.
• Oversee office operations including budget, mail, supplies, events, and upkeep.
• Support seasonal business rhythms and team events.
• Plan logistics for team offsites and events with CSM collaboration.
• Track initiatives and donations aligned with strategy and budget.
• Build relationships and remove administrative roadblocks across organization.

Skills

Executive support

Calendar management

Travel coordination

Cross-time-zone coordination

Communication

Problem solving

Independent work

Tools

Microsoft 365

SharePoint

Teams

Zoom

Adobe Acrobat

DocuSign

Travel websites

Job description

Pursuit is seeking an experienced Executive Assistant/Logistics Coordinator to support our VP and Alaska market operations. You will manage complex calendars, coordinate domestic and international travel, prepare meeting materials, and ensure governance for documents and permits.

You will also drive seamless office operations, support event planning, and act as a trusted liaison across executives and teams.