Executive Assistant to the Visionary Leader

Lab Alley; Austin (TX); On-site; USD 70,000 - 110,000; Full time

Benefits offered by this job

Medical benefits

Wellness program

Employee discount

Job summary

Lab Alley in Austin, TX is seeking an Executive Assistant to the Chief Visionary Officer. This in-person role supports calendar management, travel planning, and cross-functional project execution in a fast-moving, brand-forward environment.

You will coordinate with architects, vendors and contractors on expansion and automation, manage budgets, and assist with governance of brand assets and sustainability partnerships.

Qualifications

• 2+ years supporting high-level executives in fast-paced environments.
• Highly responsive, proactive and solutions-oriented by nature.
• Discretion and confidentiality in handling sensitive information.
• Strong organizational, written and verbal skills.
• Proficiency with MS Office, Google Workspace and video conferencing.
• Ability to adapt to new technologies including AI tools.

Responsibilities

• Anticipate Executive Needs and resolve conflicts before priorities shift.
• Manage CVO calendar, travel and daily schedule across commitments.
• Lead CVO projects from concept to completion with cross-functional alignment.
• Prepare materials, take minutes, and attend meetings for the CVO.
• Coordinate with architects, contractors on expansion and automation projects.
• Oversee quotes, timelines, budgets; negotiate contracts.
• Procure FF&E for new spaces and ensure vendor accountability.
• Drive networking follow-ups with industry events and community activities.
• Plan logistics for events with Marketing and PR.
• Collaborate on brand assets and sustainability partnerships.

Skills

Calendar management

Travel management

Project ownership

Meeting prep

Vendor coordination

Budget oversight

FF&E procurement

Relationship tracking

Event logistics

Brand sustainability

Communication

Tech adoption

Tools

Microsoft Office

Google Workspace

Video conferencing

Job description

Lab Alley in Austin, TX is seeking an Executive Assistant to the Chief Visionary Officer. This in-person role supports calendar management, travel planning, and cross-functional project execution in a fast-moving, brand-forward environment.

You will coordinate with architects, vendors and contractors on expansion and automation, manage budgets, and assist with governance of brand assets and sustainability partnerships.