Executive Assistant to CVO - Strategic, Fast-Paced Support

Lab Alley LLC; Austin (TX); On-site; USD 70,000 - 110,000; Full time

Benefits offered by this job

Medical & Dental

401k

Paid Time Off

Career growth opportunities

Job summary

Lab Alley LLC in Austin, TX, is seeking a proactive Executive Assistant to serve as the CVO's right hand. You will manage calendars, travel, and high-priority projects, coordinating across departments and external partners.

The role requires sharp organization, discretion, and the ability to move quickly in a fast-paced, visible environment. Responsibilities include coordinating real estate/build-out projects, vendor management, and event logistics, while maintaining strong communication with

Qualifications

• 2+ years of proven experience supporting high-level executives in a fast-paced environment.
• Strong ability to anticipate executive needs and resolve issues before they impact priorities.
• Calm under pressure, independent, and able to hold vendors/contractors accountable.
• Exceptional organizational, written, verbal, and prioritization skills with discretion and confidentiality.
• Proficiency with Microsoft Office Suite, Google Workspace, and video conferencing platforms.
• Ability to adopt new technologies, including AI-powered productivity tools.

Responsibilities

• Anticipate Executive Needs and resolve conflicts before they impact priorities.
• Calendar & Travel Management for the CVO across business, press, and community commitments.
• Lead CVO special projects from concept to completion with cross-functional alignment.
• Prepare meeting materials, take minutes, and attend meetings on the CVO's behalf when needed.
• Coordinate real estate and build-out projects with architects, contractors, and designers.

Skills

Executive support

Calendar management

Project coordination

Communication

Discretion & confidentiality

Adaptability

Vendor accountability

AI productivity tools

Tools

Microsoft Office Suite

Google Workspace

Video conferencing

Job description

Lab Alley LLC in Austin, TX, is seeking a proactive Executive Assistant to serve as the CVO's right hand. You will manage calendars, travel, and high-priority projects, coordinating across departments and external partners.

The role requires sharp organization, discretion, and the ability to move quickly in a fast-paced, visible environment. Responsibilities include coordinating real estate/build-out projects, vendor management, and event logistics, while maintaining strong communication with