Executive Assistant

Lab Alley; Austin (TX); On-site; USD 70,000 - 110,000; Full time

Benefits offered by this job

Medical benefits

Wellness program

Employee discount

Job summary

Lab Alley in Austin, TX is seeking an Executive Assistant to the Chief Visionary Officer. This in-person role supports calendar management, travel planning, and cross-functional project execution in a fast-moving, brand-forward environment.

You will coordinate with architects, vendors and contractors on expansion and automation, manage budgets, and assist with governance of brand assets and sustainability partnerships.

Qualifications

• 2+ years supporting high-level executives in fast-paced environments.
• Highly responsive, proactive and solutions-oriented by nature.
• Discretion and confidentiality in handling sensitive information.
• Strong organizational, written and verbal skills.
• Proficiency with MS Office, Google Workspace and video conferencing.
• Ability to adapt to new technologies including AI tools.

Responsibilities

• Anticipate Executive Needs and resolve conflicts before priorities shift.
• Manage CVO calendar, travel and daily schedule across commitments.
• Lead CVO projects from concept to completion with cross-functional alignment.
• Prepare materials, take minutes, and attend meetings for the CVO.
• Coordinate with architects, contractors on expansion and automation projects.
• Oversee quotes, timelines, budgets; negotiate contracts.
• Procure FF&E for new spaces and ensure vendor accountability.
• Drive networking follow-ups with industry events and community activities.
• Plan logistics for events with Marketing and PR.
• Collaborate on brand assets and sustainability partnerships.

Skills

Calendar management

Travel management

Project ownership

Meeting prep

Vendor coordination

Budget oversight

FF&E procurement

Relationship tracking

Event logistics

Brand sustainability

Communication

Tech adoption

Tools

Microsoft Office

Google Workspace

Video conferencing

Job description

This is an opportunity to showcase your ability to anticipate a business owner's needs, exceptional organizational skills, and adaptability across a broad spectrum of dynamic duties. As Lab Alley continues to scale, our Chief Visionary Officer and Co-Founder drives brand vision, physical footprint expansion-including production automation buildout-and the company's public profile, from press and industry recognition to community leadership. This role serves as the CVO's right hand: A trusted Executive Assistant to manage the calendar, keep priorities aligned across a wide range of commitments, and make sure nothing falls through the cracks. It's a fast-paced, in-person role for someone who moves quickly, is responsive, communicates clearly, and is comfortable being the go-to person for a highly visible, fast-moving executive.

What You’ll Do

• Anticipate Executive Needs: Proactively identify potential conflicts or risks, and resolve issues before they impact business priorities.
• Calendar & Travel Management: Proactively manage the CVO's calendar, travel, and daily schedule across business, press, and community commitments, adjusting quickly as priorities shift.
• Project Ownership & Execution: Lead CVO special projects from concept to completion, tracking timelines and deliverables while keeping cross-functional teams aligned with her vision and resolving roadblocks quickly.
• Meeting Preparation & Administration: Prepare materials, take minutes and attend meetings on the CVO's behalf when requested.
• Contractor & Project Coordination: Partner with architects, contractors, and designers on physical expansion and production automation projects.
• Vendor & Budget Oversight: Manage quotes, timelines, and budgets across build-outs; negotiate contracts and maintain long-term supplier relationships.
• Procurement & Accountability: Oversee procurement of furniture, fixtures, and equipment (FF&E) for new spaces, ensuring all vendors are held strictly accountable to deliverables.

Brand, Sustainability & Public Profile:

• Relationship & Community Tracking: Drive networking follow-ups from industry events, WBENC functions, Inc., and ABJ community activities.
• Event Logistics: Oversee event planning logistics (scheduling, vendor coordination, run-of-show) alongside Marketing and PR.
• Brand & Sustainability Asset Management: Collaborate with the CVO, Marketing, and internal stakeholders on trademark administration, brand asset organization, and sustainability partnerships.

Qualifications & Expertise: What You’ll Bring

We're looking for individuals who are not only skilled but also eager to grow with us.

• Must-Haves:
• 2+ years of proven experience supporting high-level executives in a fast-paced environment.
• Deep instinct for anticipating a business owner's needs-highly responsive, proactive, and solutions-oriented by nature.
• Calm under pressure and quick to grasp new directions, operating independently while confidently setting and holding vendors and contractors accountable.
• Exceptional organizational, written, verbal, and prioritization skills with an unwavering commitment to discretion and confidentiality.
• Proficiency with Microsoft Office Suite, Google Workspace, and video conferencing platforms.
• Demonstrated ability to quickly adopt new technologies, including AI-powered productivity tools.
• Passion to organize chaos
• Welcomes and adapts to feedback
• Nice-to-Haves:
• Prior experience in ecommerce or regulated products
• PMP certification or formal project management training.
• Interest or familiarity with sustainability initiatives

About Lab Alley

Lab Alley is on a mission to make buying essential, natural, and high-purity chemicals effortless. Often called the "Amazon for Chemicals," our digital-first platform lets you order online in minutes with transparent pricing, real-time inventory, and instant compliance access-all backed by 99.5% on-time delivery and 98.9% inventory accuracy. Free from quote delays, salespeople, or fulfillment guesswork, our platform is built around how you want to work-so you can stop chasing suppliers and focus on running your business.

Lab Alley is a founder-led essential chemical e-commerce company based in Austin, Texas.

Our workplace culture:

CARE

We care about people and take pride in our work.

COMMITMENT

We believe success is characterized by our commitment to continuous improvement.

GENUINE

We believe in being real, authentic, and direct with those around us.

GROWTH

Lab Alley encourages continual learning and leads with curiosity.

INITIATIVE

To be successful, we always strive to make things happen!

INNOVATION

Lab Alley is driven by a relentless pursuit of innovation, constantly seeking new ideas, technologies, and approaches to enhance the experiences of our customers.

WORK ETHIC

We believe a strong work ethic is about being fully engaged, resilient, and focused on tasks to ensure each project receives attention and consideration.

Beyond our work, we believe in giving back. With every purchase made through our e-commerce website, we partner with Ecodrive to plant a tree, contributing to a healthier planet and improved socio-economic conditions.

Benefits & Logistics

We invest in our team's well-being and growth:

• Comprehensive Benefits: Medical, Dental, Vision, Short Term Disability, Life & Accidental Death & Dismemberment, Supplemental Health Insurance, Wellness Program, Employee Discount Program.
• Growth Opportunities: Organized team events, professional development, and clear career growth paths.

This is a full-time position (40 hours per week, occasional overtime) with a typical schedule of Monday-Friday, 8 AM - 5 PM. This role reports to Chief Visionary Officer

Note: Lab Alley uses E-Verify for all positions and conducts background checks.

Don't meet every single requirement? Studies have shown that members from some under-represented groups are less likely to apply for jobs if they don't meet every single qualification. At Lab Alley, we are dedicated to building a diverse and inclusive workplace, so if you're excited about this role but your experience doesn't align perfectly with every qualification in the job description, we encourage you to apply anyways. You may be just the right candidate for this or other roles, and we are excited about hearing from you. Lab Alley is an equal opportunity employer and considers all applicants for all positions without regard to race, color, religion, sex, national origin, age, disability, veteran status, sexual orientation, gender identity, or any other characteristic protected by law.

Please note: Lab Alley is not accepting unsolicited resumes or candidate submissions from staffing agencies for this position. In the absence of a signed agreement with Lab Alley's People Operations leader, no fee will be paid for any candidates submitted by agencies. All unsolicited resumes will be considered the property of Lab Alley. Agencies should not reach out to our team members. To see if we are establishing new relationships with agencies you may send your information to [e-mail]