Executive Assistant to Partners | Luxury Construction (Austin/NY)

BuildLabs; Austin (TX); Hybrid; USD 60,000 - 80,000; Full time

Benefits offered by this job

401(k)

401(k) matching

Competitive salary

Dental insurance

Health insurance

Paid time off

Vision insurance

Job summary

BuildLabs in Austin, Texas, is looking for a highly organized and energetic Personal/Executive Assistant to support the Managing Partners. This role includes managing schedules, travel arrangements, and communication for both business and personal responsibilities.

The ideal candidate will have previous experience in a similar role, preferably in the construction industry, and must possess strong organizational and technology skills. Flexibility for travel between Texas and New York is required.

Qualifications

• Manage complex calendars and scheduling across multiple time zones.
• Coordinate travel arrangements including flights and hotels.
• Track follow-ups, deadlines, and priorities for smooth operations.
• Serve as a point of contact for clients and vendors.

Responsibilities

• Help coordinate schedules for Managing Partners.
• Prepare meeting agendas and follow-up communications.
• Assist with construction-related coordination and vendor communication.

Skills

Organizational skills

Communication skills

Problem-solving

Ability to multitask

Technology skills

Interpersonal skills

Education

Experience as Executive/Personal Assistant

Construction industry experience (preferred)

Tools

Microsoft Office

Procore

Project management software

Job description

BuildLabs in Austin, Texas, is looking for a highly organized and energetic Personal/Executive Assistant to support the Managing Partners. This role includes managing schedules, travel arrangements, and communication for both business and personal responsibilities.

The ideal candidate will have previous experience in a similar role, preferably in the construction industry, and must possess strong organizational and technology skills. Flexibility for travel between Texas and New York is required.