Executive Assistant

Lab Alley LLC; Austin (TX); On-site; USD 70,000 - 110,000; Full time

Benefits offered by this job

Medical & Dental

401k

Paid Time Off

Career growth opportunities

Job summary

Lab Alley LLC in Austin, TX, is seeking a proactive Executive Assistant to serve as the CVO's right hand. You will manage calendars, travel, and high-priority projects, coordinating across departments and external partners.

The role requires sharp organization, discretion, and the ability to move quickly in a fast-paced, visible environment. Responsibilities include coordinating real estate/build-out projects, vendor management, and event logistics, while maintaining strong communication with

Qualifications

• 2+ years of proven experience supporting high-level executives in a fast-paced environment.
• Strong ability to anticipate executive needs and resolve issues before they impact priorities.
• Calm under pressure, independent, and able to hold vendors/contractors accountable.
• Exceptional organizational, written, verbal, and prioritization skills with discretion and confidentiality.
• Proficiency with Microsoft Office Suite, Google Workspace, and video conferencing platforms.
• Ability to adopt new technologies, including AI-powered productivity tools.

Responsibilities

• Anticipate Executive Needs and resolve conflicts before they impact priorities.
• Calendar & Travel Management for the CVO across business, press, and community commitments.
• Lead CVO special projects from concept to completion with cross-functional alignment.
• Prepare meeting materials, take minutes, and attend meetings on the CVO's behalf when needed.
• Coordinate real estate and build-out projects with architects, contractors, and designers.

Skills

Executive support

Calendar management

Project coordination

Communication

Discretion & confidentiality

Adaptability

Vendor accountability

AI productivity tools

Tools

Microsoft Office Suite

Google Workspace

Video conferencing

Job description

The Opportunity

This is an opportunity to showcase your ability to anticipate a business owner's needs, exceptional organizational skills, and adaptability across a broad spectrum of dynamic duties. As Lab Alley continues to scale, our Chief Visionary Officer and Co-Founder drives brand vision, physical footprint expansion-including production automation buildout-and the company's public profile, from press and industry recognition to community leadership. This role serves as the CVO's right hand: A trusted Executive Assistant to manage the calendar, keep priorities aligned across a wide range of commitments, and make sure nothing falls through the cracks. It's a fast-paced, in-person role for someone who moves quickly, is responsive, communicates clearly, and is comfortable being the go-to person for a highly visible, fast-moving executive.

What You'll Do

Core:

• Anticipate Executive Needs: Proactively identify potential conflicts or risks, and resolve issues before they impact business priorities.
• Calendar & Travel Management: Proactively manage the CVO's calendar, travel, and daily schedule across business, press, and community commitments, adjusting quickly as priorities shift.
• Project Ownership & Execution: Lead CVO special projects from concept to completion, tracking timelines and deliverables while keeping cross-functional teams aligned with her vision and resolving roadblocks quickly.
• Meeting Preparation & Administration: Prepare materials, take minutes and attend meetings on the CVO's behalf when requested.

Real Estate & Build-Out Projects:

• Contractor & Project Coordination: Partner with architects, contractors, and designers on physical expansion and production automation projects.
• Vendor & Budget Oversight: Manage quotes, timelines, and budgets across build-outs; negotiate contracts and maintain long‑term supplier relationships.
• Procurement & Accountability: Oversee procurement of furniture, fixtures, and equipment (FF&E) for new spaces, ensuring all vendors are held strictly accountable to deliverables.

Brand, Sustainability & Public Profile:

• Relationship & Community Tracking: Drive networking follow-ups from industry events, WBENC functions, Inc., and ABJ community activities.
• Event Logistics: Oversee event planning logistics (scheduling, vendor coordination, run‑of‑show) alongside Marketing and PR.
• Brand & Sustainability Asset Management: Collaborate with the CVO, Marketing, and internal stakeholders on trademark administration, brand asset organization, and sustainability partnerships.

Qualifications & Expertise: What You'll Bring

We're looking for individuals who are not only skilled but also eager to grow with us.

• Must‑Haves:
• 2+ years of proven experience supporting high‑level executives in a fast‑paced environment.
• Deep instinct for anticipating a business owner's needs‑highly responsive, proactive, and solutions‑oriented by nature.
• Calm under pressure and quick to grasp new directions, operating independently while confidently setting and holding vendors and contractors accountable.
• Exceptional organizational, written, verbal, and prioritization skills with an unwavering commitment to discretion and confidentiality.
• Proficiency with Microsoft Office Suite, Google Workspace, and video conferencing platforms.
• Demonstrated ability to quickly adopt new technologies, including AI‑powered productivity tools.
• Passion to organize chaos
• Welcomes and adapts to feedback
• Nice‑to‑Haves:
• Bilingual in Spanish/English
• Prior experience in ecommerce or regulated products
• PMP certification or formal project management training.
• Interest or familiarity with sustainability initiatives

About Lab Alley

Lab Alley is on a mission to make buying essential, natural, and high‑purity chemicals effortless. Often called the "Amazon for Chemicals," our digital‑first platform lets you order online in minutes with transparent pricing, real‑time inventory, and instant compliance access‑all backed by 99.5% on‑time delivery and 98.9% inventory accuracy. Free from quote delays, salespeople, or fulfillment guesswork, our platform is built around how you want to work‑so you can stop chasing suppliers and focus on running your business.

Lab Alley is a founder‑led essential chemical e‑commerce company based in Austin, Texas.

Our workplace culture:

Our core values are an integral part of our success defining who we are.

We bring our core values to life in everything we do at Lab Alley. Therefore, every hire is aligned with our core values:

CARE:

We care about people and take pride in our work.

COMMITMENT:

We believe success is characterized by our commitment to continuous improvement.

GENUINE:

We believe in being real, authentic, and direct with those around us.

GROWTH:

Lab Alley encourages continual learning and leads with curiosity.

INITIATIVE:

To be successful, we always strive to make things happen!

INNOVATION:

Lab Alley is driven by a relentless pursuit of innovation, constantly seeking new ideas, technologies, and approaches to enhance the experiences of our customers.

WORK ETHIC:

We believe a strong work ethic is about being fully engaged, resilient, and focused on tasks to ensure each project receives attention and consideration.

Beyond our work, we believe in giving back. With every purchase made through our e‑commerce website, we partner with Ecodrive to plant a tree, contributing to a healthier planet and improved socio‑economic conditions.

Benefits & Logistics

We invest in our team's well‑being and growth:

• Comprehensive Benefits: Medical, Dental, Vision, Short Term Disability, Life & Accidental Death & Dismemberment, Supplemental Health Insurance, Wellness Program, Employee Discount Program.
• Financial & Time Off: 401k, Paid Time Off.
• Growth Opportunities: Organized team events, professional development, and clear career growth paths.

This is a full‑time position (40 hours per week, occasional overtime) with a typical schedule of Monday‑Friday, 8 AM - 5 PM. This role reports to Chief Visionary Officer

Note: Lab Alley uses E‑Verify for all positions and conducts background checks.

Don't meet every single requirement? Studies have shown that members from some under‑represented groups are less likely to apply for jobs if they don't meet every single qualification. At Lab Alley, we are dedicated to building a diverse and inclusive workplace, so if you're excited about this role but your experience doesn't align perfectly with every qualification in the job description, we encourage you to apply anyways. You may be just the right candidate for this or other roles, and we are excited about hearing from you. Lab Alley is an equal opportunity employer and considers all applicants for all positions without regard to race, color, religion, sex, national origin, age, disability, veteran status, sexual orientation, gender identity, or any other characteristic protected by law.

Please note: Lab Alley is not accepting unsolicited resumes or candidate submissions from staffing agencies for this position. In the absence of a signed agreement with Lab Alley's People Operations leader, no fee will be paid for any candidates submitted by agencies. All unsolicited resumes will be considered the property of Lab Alley. Agencies should not reach out to our team members. To see if we are establishing new relationships with agencies you may send your information to [e-mail]