Executive Assistant to the President | Global Calendar

Revamp Engineering, Inc; Oakland (CA); Hybrid; USD 90,000 - 130,000; Full time

Benefits offered by this job

Employee Ownership ESOP

Bonus potential

Full benefits (health, vision, dental)

401(k) with company match

Paid time off

Parental leave

Wellness stipend

Job summary

Revamp Engineering, Inc. seeks a Senior Executive Assistant to support the President by managing a complex, multi-time zone calendar, preparing meetings with context, and coordinating travel and expenses.

You will triage communications, draft messages, and ensure confidential information is handled with discretion. As an employee-owner, you will contribute to a mission-driven renewable energy company with a hybrid on-site schedule in Oakland and surrounding Bay Area areas.

Qualifications

• 8+ years supporting a founder, president, or C-suite executive(s).
• Strong calendar management across time zones with focus-time protection.
• Experience coordinating complex domestic travel and changes in real time.
• Excellent written communication and discretion with sensitive information.
• Proficiency with Microsoft 365 (Outlook and Teams).

Responsibilities

• Manage a complex, multi-time zone calendar for the President.
• Prepare meeting materials and provide context for leadership.
• Book and manage complex domestic travel itineraries.
• Triage calls, voicemails, and route follow-ups.
• Submit expense reports in coordination with Finance.
• Support leadership meetings logistics, agendas, and materials.
• Draft communications on the President's behalf.
• Maintain confidential information with discretion.
• Keep calendars, contacts, and travel documents up to date.
• Hybrid on-site work in Oakland (~3 days/wk).

Skills

Calendar management

Travel coordination

Written communication

Confidential information handling

Microsoft 365 (Outlook, Teams)

Driving

Education

Associate's degree or higher

Tools

Microsoft 365

Outlook

Teams

Job description

Revamp Engineering, Inc. seeks a Senior Executive Assistant to support the President by managing a complex, multi-time zone calendar, preparing meetings with context, and coordinating travel and expenses.

You will triage communications, draft messages, and ensure confidential information is handled with discretion. As an employee-owner, you will contribute to a mission-driven renewable energy company with a hybrid on-site schedule in Oakland and surrounding Bay Area areas.