Executive Assistant to CEO: Front-Row Operations & Calendar

THE ENGINEERING PARTNERS, INC.; San Diego (CA); On-site; USD 85,000 - 110,000; Full time

Job summary

The Engineering Partners, Inc. is seeking an Executive Assistant to the President & CEO in San Diego.

You will own the CEO’s calendar and inbox, handle routine correspondence, and coordinate travel and logistics to keep the CEO focused on leadership and client relationships. With a focus on confidentiality and proactive problem solving, you will manage multiple priorities, draft correspondence, and close loops without prompting.

Qualifications

• Bachelor’s degree preferred
• Previous experience in executive support, business administration, project coordination, professional services, legal administration, or operations
• Exceptional written and verbal communication skills
• Strong organizational skills, attention to detail, ability to manage multiple priorities
• Excellent judgment and ability to handle confidential information
• Strong problem-solving skills and personal initiative
• Proficiency with Microsoft Outlook, Word, PowerPoint, and Teams
• Ability to use technology, including AI and automation tools, to improve organization and efficiency
• Ability to work independently and escalate when needed
• Valid driver’s license and ability to travel occasionally

Responsibilities

• Manage CEO’s calendar and inbox, and draft routine correspondence
• Coordinate travel logistics and meeting preparation
• Handle routine administrative tasks and personal errands to keep CEO’s day free for strategic work
• Shadows recruiting coordination activity and supports platforms and interview scheduling
• Produce daily or periodic priority summaries for the CEO

Skills

Executive support

Communication skills

Organizational skills

Confidential information handling

Problem solving

Independent work

Education

Bachelor’s degree preferred

Tools

Microsoft Outlook

Microsoft Word

PowerPoint

Microsoft Teams

Job description

The Engineering Partners, Inc. is seeking an Executive Assistant to the President & CEO in San Diego.

You will own the CEO’s calendar and inbox, handle routine correspondence, and coordinate travel and logistics to keep the CEO focused on leadership and client relationships. With a focus on confidentiality and proactive problem solving, you will manage multiple priorities, draft correspondence, and close loops without prompting.