Executive Assistant II — Hybrid, Global Calendars & Travel

Energy Solutions; Portland (OR); Hybrid; USD 85,000 - 115,000; Full time

Benefits offered by this job

Medical, dental and vision insurance

Employee Stock Ownership Plan (ESOP)

Retirement package

Job summary

Energy Solutions is actively seeking an Executive Assistant II to support senior leaders and keep executive operations running smoothly. The role involves managing complex calendars, streamlining communications, preparing materials, coordinating travel, and tracking priorities across multiple time zones.

Hybrid work is required, with in-office presence at one of our California or Oregon offices at least weekly.

Qualifications

• Bachelor's degree required.
• 3+ years of professional experience in administrative roles including direct executive support.
• Experience with time and expense reporting in an ERP system.

Responsibilities

• Coordinate, prioritize, and manage complex executive calendars across multiple time zones.
• Screen, prioritize, and respond to email correspondence on behalf of the executive.
• Track action items, deliverables, and deadlines to ensure timely completion.
• Coordinate travel itineraries and prepare meeting agendas and briefing materials.
• Collaborate with other Executive Assistants to align priorities and support the leadership team.
• Prepare, review, and reconcile expense reports per company guidelines.
• Support special projects and monitor progress.

Skills

Calendar management

Executive support

Time management

Communication

Education

Bachelor's degree

Tools

Outlook

PowerPoint

OneNote

SharePoint

Slack

Monday.com

Zoom

Excel

Job description

Energy Solutions is actively seeking an Executive Assistant II to support senior leaders and keep executive operations running smoothly. The role involves managing complex calendars, streamlining communications, preparing materials, coordinating travel, and tracking priorities across multiple time zones.

Hybrid work is required, with in-office presence at one of our California or Oregon offices at least weekly.