Hybrid Senior Executive Assistant: Calendar & Travel Pro

Energy Solutions; Orange (CA); Hybrid; USD 85,000 - 115,000; Full time

Benefits offered by this job

Medical, dental and vision insurance

Retirement package

Employee Stock Ownership Plan (ESOP)

Job summary

Energy Solutions is seeking an Executive Assistant II to support senior leaders and ensure smooth executive operations. You will manage calendars across time zones, streamline communications, prepare materials, coordinate travel and meetings, track priorities, and safeguard important details.

This role thrives in a fast-paced, mission-driven environment and acts as a liaison across teams, handling sensitive information with professionalism and discretion.

Qualifications

• Bachelor's degree required.
• Minimum 3 years of administrative and executive support experience.
• Experience supporting time and expense reporting within an ERP system.
• Advanced proficiency with MS Office (Outlook, PowerPoint, OneNote, SharePoint).
• Experience with Slack, Monday.com, Zoom or similar tools.
• Proficiency in PowerPoint and Excel for materials and tracking.
• Ability to learn new software platforms quickly.
• Strong writing and proofreading for executive communications.
• Coordinate across multiple time zones and outside hours when needed.

Responsibilities

• Coordinate, prioritize, and manage complex executive calendars across time zones.
• Screen, prioritize, and respond to executive email communications.
• Track action items, deliverables, and deadlines to ensure timely completion.
• Adapt to shifting priorities and support real-time executive needs.
• Coordinate travel itineraries and adjust logistics as needed.
• Prepare detailed meeting agendas, briefing materials, and presentations.
• Collaborate with other Executive Assistants to align priorities.
• Prepare, review, and reconcile expense reports and monthly statements.
• Support special projects by coordinating tasks and sharing updates.
• Review workflows to improve organization, efficiency, or communication.

Skills

Calendar management

Executive support

Email management

Travel coordination

Expense tracking

Written communication

Time-zone coordination

ERP experience

Education

Bachelor's degree

Tools

Outlook

PowerPoint

Excel

OneNote

SharePoint

Slack

Monday.com

Zoom

Job description

Energy Solutions is seeking an Executive Assistant II to support senior leaders and ensure smooth executive operations. You will manage calendars across time zones, streamline communications, prepare materials, coordinate travel and meetings, track priorities, and safeguard important details.

This role thrives in a fast-paced, mission-driven environment and acts as a liaison across teams, handling sensitive information with professionalism and discretion.