Executive Assistant to President - Calendar & Travel

HSAD North America; Englewood Cliffs (NJ); On-site; USD 60,000 - 90,000; Full time

Job summary

HS Ad North America is seeking an executive assistant to support the President in our New Jersey office. This role requires proactive problem-solving, discretion, and strong organizational skills to keep day-to-day operations running smoothly.

The ideal candidate will manage calendars, prepare reports, coordinate travel, and assist with events, partnering with the administrative team to maintain a professional and efficient office environment.

Qualifications

• Bachelor’s degree and 2+ years of relevant experience in a similar role.
• Ability to maintain confidentiality and discretion.
• Strong written and verbal communication skills.
• Excellent time management and multitasking abilities.
• Proficiency in Google Suite, Mac, and Microsoft Outlook.

Responsibilities

• Manage executive calendar and day-to-day operations for the President.
• Prepare agendas, presentations and reports as needed.
• Book travel arrangements and create detailed itineraries for business travelers.
• Support office improvements and coordinate with administrative team.
• Plan and support events and special projects as needed.

Skills

Time management

Multitasking

Attention to detail

Interpersonal skills

Written and verbal communication

Google Suite

Mac

Microsoft Outlook

Discretion and confidentiality

Relationship building

Education

Bachelor’s degree

2+ years experience in executive support

Tools

Google Suite

Mac

Microsoft Outlook

Job description

HS Ad North America is seeking an executive assistant to support the President in our New Jersey office. This role requires proactive problem-solving, discretion, and strong organizational skills to keep day-to-day operations running smoothly.

The ideal candidate will manage calendars, prepare reports, coordinate travel, and assist with events, partnering with the administrative team to maintain a professional and efficient office environment.