Executive Assistant to the President

26 Keys Productions; Austin (TX); On-site; USD 120,000 - 140,000; Full time

Benefits offered by this job

Health benefits

Dental benefits

Vision benefits

Retirement benefits

Paid time off

Job summary

26 Keys Productions is seeking a highly organized Executive Assistant to the President in Austin, Texas. This traditional office-based role provides high-level administrative and operational support, acting as a liaison with senior executives and industry partners while coordinating priorities across two businesses and select personal matters.

The successful candidate will manage a complex calendar, coordinate across teams and external partners, prepare briefs and presentations, and handle

Qualifications

• 6+ years of experience as an Executive Assistant or similar high-level support role.
• Experience supporting a President, CEO, or senior executive in entertainment/personal priorities is a plus.
• Excellent calendar management, organization, and confidentiality.

Responsibilities

• Manage a complex and changing calendar, including meetings, travel, and events.
• Coordinate meetings with executives, producers, writers, and other partners.
• Prepare daily schedules, briefs, agendas, itineraries, and follow-up materials.
• Screen and prioritize communications; draft and proofread correspondence as needed.
• Maintain organized records and confidential information across two businesses.

Skills

Calendar management

Executive support

Communication

Discretion

Travel coordination

Team collaboration

Microsoft Office

Google Workspace

Tools

Microsoft Office

Google Workspace

Job description

26 Keys Productions is a television and film production company operating in a fast-paced, creative environment. This role also supports priorities across affiliated business and personal operations, requiring an executive assistant who is comfortable coordinating across multiple workstreams and partnering closely with the broader support team.

Position Overview

26 Keys Productions is seeking a highly organized, proactive, and discreet Executive Assistant to the President in Austin, Texas. This is a traditional, office-based executive support role with limited travel. The Executive Assistant will provide high-level administrative and operational support, serve as a key liaison with senior executives and entertainment-industry partners, and help the President manage priorities across two businesses and selected personal matters.

The successful candidate will combine polished executive presence with a practical, team-first mindset. They will own the business side of the support function while collaborating effectively with the Estate Manager and stepping in where needed rather than drawing rigid lines between business and personal responsibilities.

Key Responsibilities

• Manage a complex and changing calendar, including meetings, calls, meals, travel, trade shows, and industry events.
• Coordinate meetings with internal team members, executives, producers, writers, agents, managers, attorneys, financiers, vendors, and business partners.
• Prepare daily schedules, meeting briefs, agendas, itineraries, presentations, and follow-up materials.
• Screen and prioritize calls, email, invitations, and other communications; draft and proofread correspondence as needed.
• Anticipate scheduling conflicts, protect the President’s time, and resolve issues before they elevate.
• Maintain organized records, contacts, project lists, status reports, meeting notes, documents, and confidential information.
• Track film and television projects across development, production, post-production, and distribution; coordinate related meetings and materials.
• Track scripts, treatments, decks, submissions, action items, commitments, and deadlines.
• Conduct research on talent, projects, companies, market activity, and entertainment-industry trends as requested.
• Coordinate domestic and international business travel and occasional attendance at festivals, premieres, screenings, conferences, awards, and industry functions.
• Process expense reports and support invoices, office needs, special projects, and other executive-level administrative matters.
• Partner constructively with the Estate Manager and other members of the support team on overlapping business and personal priorities.
• Handle sensitive business and personal matters with exceptional judgment, discretion, and confidentiality.
• Take ownership, follow through, and assist outside narrowly defined responsibilities when needed to keep priorities moving.

Qualifications

• 6+ years of experience as an Executive Assistant, Senior Executive Assistant, or in a comparable high-level support role.
• Demonstrated experience supporting a President, CEO, senior executive, producer, or other high-level principal.
• Exceptional calendar management, organization, prioritization, and follow-through.
• Outstanding written and verbal communication skills, with a polished and professional presence.
• Excellent judgment and the ability to handle highly confidential business and personal information.
• Ability to remain calm, resourceful, and effective in a fast-paced environment with changing priorities.
• Strong interpersonal skills and comfort interacting with executives, talent, agents, managers, attorneys, vendors, and other senior professionals.
• Proficiency with Microsoft Office and/or Google Workspace, plus comfort learning scheduling, communication, document-management, and industry software.
• Ability to work occasional evenings, weekends, or outside normal business hours when required by the President’s schedule.
• Ability to work onsite in Austin, Texas.

Preferred Background

• Experience in film, television, entertainment, media, talent representation, production, or a related industry.
• Knowledge of the entertainment business and interest in the business and creative sides of film and television.
• Experience coordinating across both business and personal priorities within an executive support team.

What Success Looks Like

The President’s schedule, communications, meetings, travel, projects, and relationships are managed seamlessly. The Executive Assistant anticipates needs, protects time, solves problems independently, maintains confidentiality, collaborates well with the Estate Manager, and ensures that commitments do not fall through the cracks.

• $120,000–$140,000 annual base salary, depending on experience.
• Health, dental, and vision benefits.
• Paid time off and holidays.
• Retirement benefits, subject to confirmation of plan details.