Executive/Personal Assistant for High Profile Entertainment Executive

Pocketbook Agency; Los Angeles (CA); On-site; USD 108,000 - 132,000; Full time

Job summary

An established industry player is seeking a skilled Executive Personal Assistant to support a high-profile entertainment executive. This dynamic role demands exceptional organizational skills, attention to detail, and the ability to manage multiple priorities in a fast-paced environment. The ideal candidate will be resourceful, self-motivated, and possess a high level of integrity, ensuring confidentiality while liaising with senior executives. This is a fantastic opportunity to join a remarkable team and contribute to the success of a leading figure in the entertainment industry, where your skills will be valued and your contributions impactful.

Qualifications

• 4+ years supporting senior executives in entertainment.
• Exceptional organizational and time management skills required.

Responsibilities

• Manage extensive calendar and travel planning for the executive.
• Draft documents, manage inbox, and handle IT issues as needed.

Skills

Attention to Detail

Organizational Skills

Time Management

Bilingual (English and Spanish)

Education

4+ years of Executive Assistant experience

Tools

Microsoft Office

Outlook

Job description

Executive/Personal Assistant for High Profile Entertainment Executive

We are currently seeking an accomplished Executive Personal Assistant with experience supporting senior executives specifically in the entertainment and/or music industries. This is an executive/personal assistant role for a high level executive of several entertainment companies, and requires a true professional with the utmost attention to details and organization. This role requires exceptional attention to detail, great organizational skills, the ability to meet critical deadlines, and to juggle multiple priorities in a fast-paced environment. This role will represent the executive in a positive and professional manner and partner with the executive to help ensure the effectiveness of the function. The ideal candidate will be self-motivated, resourceful, creative and adaptable. A high level of integrity and discretion in handling confidential information, and professionalism in dealing with senior executives inside and outside the company is essential.

Requirements:

• A minimum of 4 years of Executive Assistant experience, ideally within entertainment.
• Experience supporting C-Level Executives or high level executives in the entertainment and/or music industry.
• Microsoft Office (particularly Outlook) experience.
• Bilingual in English and Spanish is a bonus, but not required.
• Must understand intricate travel logistics and planning, extensive and often changing calendar management and help manage events (personal and professional).

Responsibilities:

• Management of extensive calendar and travel planning (personal and business).
• Liaising with the executive’s team and other high level execs at the company.
• Draft documents and correspondence and track expenses (business and personal).
• Management of the executive’s inbox.
• Handle any IT issues.
• Handle streams for executives/partners.
• Track and approve travel.
• Coordinate with the creative team for video shoots and other creative activities.
• Coordinate birthdays for clients.
• Coordinate with staff at other studios for the executive, and more as needed.

This is a great opportunity to work for a top executive who is part of a well established entertainment company, and to join a truly amazing team!

Schedule: Monday - Friday, business hours, 24/7 mentality

Compensation: Up to $120K, depending on experience, and benefits

Location: Beverly Hills, CA

Seniority level: Mid-Senior level

Employment type: Full-time

Job function: Administrative, Project Management, and Customer Service

Industries: Entertainment Providers and Musicians