Executive Assistant

Mack & Associates, Ltd.; Austin (TX); On-site; USD 80,000 - 120,000; Full time

Benefits offered by this job

Medical insurance

Dental insurance

Generous PTO

401(k) plan

Company-paid holidays

Commuter benefits

Mental health resources

Access to team gatherings

Job summary

A fast-growing holding company and family office in Austin is seeking a high-performing Executive Assistant to support senior leadership. The role involves managing complex calendars, coordinating travel, and preparing meeting materials. The ideal candidate has 3-7 years of experience supporting executives in a high-paced environment and possesses exceptional organizational and communication skills. This position offers competitive pay and a strong benefits package, including medical coverage, PTO, and more.

Qualifications

• 3–7 years of experience as an Executive Assistant to C-Suite or Senior Leadership.
• Success in supporting senior executives in high-performance environments.
• Exceptional organizational skills with strong attention to detail.

Responsibilities

• Manage a complex executive calendar, balancing internal and external priorities.
• Coordinate domestic and international travel with thoughtful itineraries.
• Prepare high-quality meeting materials and ensure executive readiness.

Skills

Organizational skills

Communication skills

Attention to detail

Discretion

Proficiency in Microsoft Office

Resourcefulness

Ability to manage multiple priorities

Tools

Microsoft Office

Outlook

Excel

PowerPoint

Job description

Pay Range

This range is provided by Mack & Associates, Ltd. Your actual pay will be based on your skills and experience — talk with your recruiter to learn more.

Base Pay Range

$80,000.00/yr - $120,000.00/yr

A fast-growing holding company and family office in Austin, Texas is seeking a high-performing Executive Assistant to partner closely with senior leadership in a dynamic, high-trust environment. This is a highly visible role where you will be a true thought partner to executives, helping drive focus, efficiency, and momentum across the business. The ideal candidate is proactive, detail-oriented, and energized by supporting leaders in a fast-paced, evolving organization. In addition to competitive compensation, the firm offers a comprehensive benefits package including medical and dental insurance, generous PTO, a 401(k) plan, company‑paid holidays, commuter benefits, dedicated mental health resources, and access to team gatherings and exclusive concerts featuring top‑tier artists.

Responsibilities

• Own and expertly manage a complex executive calendar, balancing internal priorities with external meetings, investor engagements, and board interactions
• Coordinate seamless domestic and international travel, producing thoughtful itineraries and handling last‑minute changes with confidence
• Monitor executive inboxes, surface key priorities, draft polished correspondence, and ensure follow‑ups are completed
• Prepare high‑quality meeting materials, agendas, and briefing documents so leadership is consistently well‑prepared
• Serve as a trusted gatekeeper and liaison, exercising sound judgment while maintaining strong relationships with internal and external stakeholders
• Anticipate needs, proactively resolve scheduling conflicts, and create space for executives to focus on what matters most
• Act as the welcoming first point of contact for office guests, ensuring a professional, organized, and positive experience
• Oversee daily office operations, including vendors, supplies, access, and workspace logistics, keeping the office running smoothly
• Partner with building management on facilities, security, and access needs
• Plan and support leadership meetings, investor events, team offsites, and firm gatherings from start to finish
• Assist with interview scheduling, onboarding coordination, and intern logistics as the firm continues to grow
• Maintain and improve firm‑wide organizational systems, contact lists, and internal documentation
• Support firm‑wide meeting cadence and preparation as needed
• Provide reliable, hands‑on administrative and operational support to ensure seamless day‑to‑day operations

Qualifications

• Minimum of 3–7 years of experience as an Executive Assistant to C‑Suite or Senior Leadership
• Demonstrated success supporting senior executives in a fast‑paced, high‑performance, high‑stakes environment
• Exceptional organizational skills with strong attention to detail and follow‑through
• Excellent written and verbal communication skills, with the ability to interact confidently at all levels
• Proven discretion and sound judgment when handling sensitive and confidential information
• Ability to manage multiple priorities while staying calm, flexible, and solutions‑focused
• Proficiency in Microsoft Office, including Outlook, Excel, and PowerPoint
• Comfort using modern office tools and collaboration platforms
• Proactive, resourceful, and self‑directed with a strong sense of ownership
• Professional, personable, and collaborative approach