Executive Assistant

Bond Partners; Austin (TX); On-site; USD 110,000 - 180,000; Full time

Job summary

Bond Partners in Austin, TX is seeking an Executive Personal Assistant to provide hands-on, in-person support to the CEO. The role requires meticulous calendar management, inbox triage, travel planning, meeting prep, and cross-functional coordination across global teams.

You will manage personal lifestyle tasks, household coordination, and light HR operations, ensuring the CEO's time and resources are optimized.

Qualifications

• 5+ years combined EA/PA experience with direct founder or C-level support.
• Longevity in past roles; loyalty and stability.
• High IQ and high EQ; proactive and discreet.
• Extremely organized, detail-oriented, and reliable.
• Self-directed operator in fast-moving environments.
• Exceptional communication; clear and professional.
• Comfortable in-person work at Austin South Congress.
• Must have Driver's license and ability to run local errands.

Responsibilities

• Own calendar: schedule with focus time and productivity.
• Triaged inbox and drafted responses; fastest possible turnaround.
• Coordinate domestic/international travel; briefs and contingencies.
• Prepare pre-reads, talking points, and post-meeting notes.
• Coordinate cross-functional priorities and events.
• Support light HR operations and knowledge management.
• Draft internal/external communications and create decks.
• Run CEO initiatives with checklists and deadlines.
• Support early operations for new initiatives.

Skills

EA/PA experience

Executive support

Calendar management

Inbox management

Travel coordination

Project management

Communication

Attention to detail

Discretion

In-person availability

Tools

Google Workspace

Slack

Superhuman

Asana

Notion

Todoist

Linear

ClickUp

Calendly

Cron

Vimcal

TripActions

Google Travel

Dropbox

Canva

Figma

Keynote

Zapier

Job description

Executive Personal Assistant (In-Person, Austin, TX)

Location: Austin TX

Executive & Professional Support

• Calendar Ownership: Design a highly intentional, priority-driven schedule; protect focus time; sequence days for maximum productivity.
• Inbox Management: Triage emails, draft responses, create templates, elevate only when necessary; maintain exceptionally tight response times.
• Travel Coordination: Plan detailed domestic/international travel; create briefs, itineraries, contingencies, packing lists; ensure the CEO is always prepared.
• Meeting Prep & Follow-Through: Prepare pre-reads, talking points, research summaries, and post-meeting follow-up notes.
• Company Operations:
• Coordinate cross-functional priorities with the team across the globe.
• Coordinate with the events team and help plan off-sites, customer events, and light HR operations.
• Document & Knowledge Management: Maintain clean, well-structured internal systems - Drive, Docs, Sheets, SOPs, workflow templates.
• Light Content & Design: Draft polished internal and external communications; prepare clean slide decks and one-pagers that reflect company's brand.
• Project Management: Run checklists across CEO initiatives, track deadlines, monitor execution, and ensure no task slips.
• Support early operations for side projects, launches, or new initiatives.
• Research deep-dive topics quickly and present clear, concise options.

Personal Lifestyle Support

• Coordinate medical, wellness, fitness, and personal appointments.
• Manage personal errands, returns, mail handling, online accounts, DMV/travel documents.
• Assist with travel planning for family trips; book experiences, dining, and concierge-level logistics.
• Light personal shopping, errands, wardrobe organization, and gift sourcing.
• Occasional driving between South Congress, Downtown, and local appointments to run local errands: groceries, returns, event prep, pickups/drop-offs around Austin.

Household & Property Management

• Coordinate with the estate manager to help manage home vendors: cleaners, handyman, gardener, contractors, home services, maintenance schedules, repairs, inventory, packages, and light organization.
• Coordinate with the family office to help manage accounts, bills, renewals, warranties, and subscriptions.
• Coordinate with the family office as needed on the following:
• Track receipts, recurring expenses, reimbursements, and monthly summaries.
• Aid in maintaining organized documentation for LLCs, trusts, insurance, and personal records.

What Success Looks Like

• The CEO's time, focus, and energy are protected and maximized.
• Home and office environments run smoothly with minimal input required.
• Travel, calendars, inboxes, and operations remain proactive - not reactive.
• Details are handled flawlessly; communication is clean, calm, and consistent.
• The EPA becomes a trusted partner, operating with full ownership and judgment.

Must have qualifications

• 5+ years combined EA/PA experience, including direct support to a founder, C-level executive, or HNW individual.
• Long tenure in past roles; demonstrated loyalty, trustworthiness, and stability.
• High IQ + high EQ: calm, intuitive, anticipatory, tactful.
• Extremely organized, detail-driven, reliable, and solution-oriented.
• Self-directed operator who thrives in an early-stage or fast-moving environment.
• Exceptional communicator - clear, concise, direct, and professional.
• Comfortable working in-person, hands-on, and providing lifestyle + family support.
• Must have: Driver's license, ability to run local errands, and physical presence in Austin.
• Technical proficiency:
• Google Workspace: Calendar, Gmail, Drive, Docs, Sheets (expert-level required), Slides.
• Slack (internal team coordination).
• Superhuman or similar email clients for fast inbox triage.
• Project & Task Tools: Asana, Notion, Todoist, Linear, ClickUp, or similar.
• Scheduling Tools: Calendly, Cron, Vimcal, or equivalent.
• Travel Tools: TripActions/NAVAN, Google Travel, airline portals, Uber/Lyft.
• File & Knowledge Systems: Notion, Dropbox, Google Drive organization.
• Light Design Tools: Canva, Figma, or Keynote for simple one-pagers and decks.
• Automation Tools: Zapier, basic AI workflows, and templating systems.
• In-person role (non-negotiable) on South Congress in Austin.
• Exceptional attention to detail is non-negotiable. The CEO values precision and quality over speed; he would always prefer the task be done slowly and correctly the first time rather than rushed with avoidable errors.
• A strong bias toward zero repeated mistakes - learn quickly, adjust systems, and ensure improvements stick.
• Proactive, high-ownership mindset - brings solutions, not problems.
• Flexible, reliable, and able to respond and act outside traditional hours when reasonable.
• Discreet, professional, and committed to confidentiality.
• Low-ego, team-oriented, and aligned with the Principal's pace and expectations.
• Compensation: $110,000-$180,000 annual salary, depending on experience.

This role is designed for someone who wants to operate at the intersection of business, personal life management, and operational excellence. The right candidate will become an indispensable partner to the CEO and a central part of his success.