Dean's Office Administrative Assistant (Scheduling & Events)

The Rector & Visitors of the University of Virginia; Charlottesville (VA); On-site; USD 30,000 - 42,000; Full time

Job summary

The University of Virginia, via the School of Continuing and Professional Studies (SCPS), seeks an Administrative Assistant to support the Dean's Office, with a focus on calendar management, travel arrangements, and confidential documentation. The role requires discretion, strong communication, and the ability to handle complex logistics in a fast-paced environment.

Responsibilities include coordinating meetings, preparing materials, onboarding initiatives, and maintaining operational dashboards

Qualifications

• Education: High School Graduate or equivalent.
• Experience: 3+ years relevant experience required.
• Proficiency with Microsoft Office Suite (Outlook, Word, Excel, PowerPoint, Teams).
• Ability to manage multiple priorities and work independently in a fast-paced environment.
• Excellent organizational, interpersonal, written, and verbal communication skills.
• Discretion and confidentiality with sensitive information.

Responsibilities

• Manage scheduling for the Dean and Dean's Office.
• Coordinate logistics for meetings, retreats, and events.
• Prepare and edit correspondence, reports, and presentations.
• Coordinate travel arrangements and expense reports.
• Monitor communications and route requests appropriately.
• Maintain confidential files and administrative records.
• Support onboarding/offboarding for faculty and staff.
• Support policies and processes, templates, dashboards, and records.
• Record meeting minutes and follow up on action items.

Skills

Multitasking

Organization

Communication

Confidentiality

Attention to detail

Report preparation

Education

High School Diploma or Equivalent

Tools

Microsoft Office Suite

Outlook

Word

Excel

PowerPoint

Teams

Job description

The University of Virginia, via the School of Continuing and Professional Studies (SCPS), seeks an Administrative Assistant to support the Dean's Office, with a focus on calendar management, travel arrangements, and confidential documentation. The role requires discretion, strong communication, and the ability to handle complex logistics in a fast-paced environment.

Responsibilities include coordinating meetings, preparing materials, onboarding initiatives, and maintaining operational dashboards