Executive Assistant to the Dean & Administration Strategist

The Rector & Visitors of the University of Virginia; Charlottesville (VA); On-site; USD 85,000 - 115,000; Full time

Job summary

The University of Virginia Darden School of Business seeks an experienced Executive Assistant and Assistant Director of Administration in the Dean's Office to support Dean Yael Grushka-Cockayne and coordinate office operations.

This role provides strategic oversight of Dean's Office activities, partners with UVA offices, and requires strong judgment, discretion, and project management to advance the school's priorities.

Qualifications

• Bachelor's degree required with four years of relevant experience.
• Experience supporting senior leaders in a fast-paced, highly confidential environment preferred.
• Ability to manage multiple priorities and meet deadlines in a matrixed organization.

Responsibilities

• Provide executive support to the Dean and manage the Dean's calendar and travel arrangements.
• Coordinate domestic and international travel, meetings, and events.
• Oversee operational workflows, budgets, invoicing, procurement, and reporting for the Dean's Office.
• Partner with UVA offices and Darden School Foundation to advance priorities.
• Prepare agendas, briefings, and background materials for leadership engagements.

Skills

Executive support

Calendar management

Discretion & judgment

Communication

Project management

Cross-team collaboration

Education

Bachelor's degree

Tools

Workday

Microsoft Office (Outlook/Teams/Word/Excel/PowerPoint)

AI tools

Job description

The University of Virginia Darden School of Business seeks an experienced Executive Assistant and Assistant Director of Administration in the Dean's Office to support Dean Yael Grushka-Cockayne and coordinate office operations.

This role provides strategic oversight of Dean's Office activities, partners with UVA offices, and requires strong judgment, discretion, and project management to advance the school's priorities.