Executive Assistant to the Dean — Strategic Support Lead

University of Washington Medical Center; Seattle (WA); On-site; USD 90,000 - 103,000; Full time

Job summary

University of Washington School of Pharmacy is seeking an Executive Assistant to the Dean to provide high-level administrative and operational support to the Dean’s Office. The role requires proactive planning, discretion, and excellent communication to manage scheduling, meetings, and strategic initiatives.

Responsibilities include coordinating committees, travel, event logistics, and budgets while maintaining confidential information and a professional demeanor in a fast-paced academic

Qualifications

• Bachelor’s Degree in administration, business, or related field.
• 4 years of experience supporting senior executives.
• Strong organizational skills and professional demeanor.
• Proven ability to handle confidential information with tact.
• Proficiency with financial analysis and spreadsheets.
• Experience with content management or HTML is helpful.

Responsibilities

• Manage the Dean’s complex and sensitive schedule and calendar.
• Lead staff on committees; coordinate agendas and track actions.
• Arrange travel and reimbursements; ensure policy compliance.
• Prepare materials for meetings and events; take minutes.
• Oversee events, budgets, vendor coordination, and invitations.
• Support DEIC and EFC initiatives.

Skills

Highly organized

Interpersonal skills

Problem-solving

Financial management

Communication skills

Education

Bachelor’s Degree in administration, business, or related field

Tools

Microsoft Word

PowerPoint

Workday

Job description

University of Washington School of Pharmacy is seeking an Executive Assistant to the Dean to provide high-level administrative and operational support to the Dean’s Office. The role requires proactive planning, discretion, and excellent communication to manage scheduling, meetings, and strategic initiatives.

Responsibilities include coordinating committees, travel, event logistics, and budgets while maintaining confidential information and a professional demeanor in a fast-paced academic