Executive Administrative Partner to the Dean

University of Virginia; Charlottesville (VA); On-site; USD 30,000 - 42,000; Full time

Job summary

The University of Virginia’s School of Continuing and Professional Studies (SCPS) seeks an Administrative Assistant to support the Dean’s Office. This on-site role manages complex schedules, coordinates meetings, and supports strategic priorities for SCPS under the Dean, Chief of Staff, and Special Assistant.

The Administrative Assistant handles travel, expense reports, confidential files, and prepares presentations.

Qualifications

• High School Diploma or equivalent required.
• 3+ years relevant administrative experience.
• Ability to manage multiple priorities and meet deadlines.
• Excellent organizational, interpersonal, written, and verbal communication skills.

Responsibilities

• Manage scheduling and calendaring for the Dean and Dean’s Office.
• Coordinate travel arrangements and process expense reports.
• Prepare and edit correspondence, reports, and presentations for the Dean’s Office.
• Maintain confidential files, contact lists, and administrative documentation.
• Provide administrative support for student affairs initiatives and special projects.
• Record and distribute meeting minutes and follow up on action items.

Skills

Scheduling

Communication

Confidentiality

Microsoft Office

Education

High School Diploma or equivalent

Job description

The University of Virginia’s School of Continuing and Professional Studies (SCPS) seeks an Administrative Assistant to support the Dean’s Office. This on-site role manages complex schedules, coordinates meetings, and supports strategic priorities for SCPS under the Dean, Chief of Staff, and Special Assistant.

The Administrative Assistant handles travel, expense reports, confidential files, and prepares presentations.