Executive Assistant to the Dean

P. Terry's Burger Stand; Oshkosh (WI); On-site; USD 28,413 - 40,467; Full time

Job summary

The Chronicle of Higher Education, Inc. seeks a Dean's Assistant to provide comprehensive administrative support to the Dean’s Office and College leadership.

The role manages complex scheduling for meetings, conferences, travel, and events, serving as a central coordinator for college committees and initiatives. Responsibilities include maintaining the Dean’s calendar, preparing agendas, recording minutes, and ensuring compliance with regulations.

Qualifications

• Demonstrated ability to maintain confidentiality and appropriately handle sensitive information.
• Experience organizing, maintaining, auditing, and retrieving records with high accuracy.
• Proficiency in Microsoft Office Suite and other emerging technologies.
• Demonstrated customer service acumen responding to inquiries professionally.

Responsibilities

• Manage Dean’s calendar and coordinate high-level meetings, agendas, and minutes.
• Oversee office operations, facilities coordination, and supply management to improve efficiency.
• Communicate policies and procedures to faculty, staff, and external stakeholders.
• Support personnel processes, records retention, and confidentiality safeguards.
• Develop communications and maintain filing systems and web content for information flow.

Skills

Confidentiality

Records management

Microsoft Office

Customer service

Communication

Independent work

Process improvement

Team collaboration

Adaptability

Analytical thinking

Education

Associates degree

Bachelor's degree preferred

Tools

Microsoft Office Suite

Job description

The Chronicle of Higher Education, Inc. seeks a Dean's Assistant to provide comprehensive administrative support to the Dean’s Office and College leadership.

The role manages complex scheduling for meetings, conferences, travel, and events, serving as a central coordinator for college committees and initiatives. Responsibilities include maintaining the Dean’s calendar, preparing agendas, recording minutes, and ensuring compliance with regulations.