Executive Assistant to the Dean — Strategic Leader

UC San Diego; San Diego (CA); On-site; USD 82,000 - 148,000; Full time

Job summary

The University of California San Diego School of Medicine seeks an Executive Assistant to the Dean to provide high-level administrative support, manage the Dean's complex calendar, coordinate meetings, travel, and briefing materials, and serve as a primary liaison with senior leaders, faculty, donors, and external stakeholders.

This role requires discretion, strategic thinking, excellent written and verbal communication, governance support, and the ability to handle confidential information and

Qualifications

• Nine years of experience or a Bachelor's degree plus five years in related admin roles.
• Advanced knowledge of administrative processes and procedures.
• Knowledge of FERPA or related regulations.

Responsibilities

• Manage the Dean's complex calendar and schedule.
• Coordinate meetings, events, travel, and engagements.
• Prepare briefing materials and correspondence for the Dean.
• Facilitate communication among School of Medicine departments, Health Sciences leadership and external stakeholders.
• Support recruitment activities, governance and advisory committees, and special projects.

Skills

Advanced administrative knowledge

Discretion and confidentiality

Which communication and diplomacy

Project management

Analytical problem solving

Education

Bachelor's degree in a related field

Tools

Microsoft Office

Scheduling software

Job description

The University of California San Diego School of Medicine seeks an Executive Assistant to the Dean to provide high-level administrative support, manage the Dean's complex calendar, coordinate meetings, travel, and briefing materials, and serve as a primary liaison with senior leaders, faculty, donors, and external stakeholders.

This role requires discretion, strategic thinking, excellent written and verbal communication, governance support, and the ability to handle confidential information and