Executive Assistant to the Dean – Academic Office

York College of Pennsylvania; Hallam (PA); On-site; USD 42,000 - 64,000; Full time

Job summary

York College of Pennsylvania is seeking an Executive Administrative Assistant to support the Dean of the Graham School of Business. The role involves managing calendars, communications, and a variety of administrative tasks to ensure efficient operations.

Responsibilities include assisting with events, travel, fundraising, grants, and enrollment-related activities, while maintaining confidentiality and providing excellent service to students, staff, and external partners.

Qualifications

• High school diploma required; college degree preferred.
• At least 5 years of administrative assistant/general office experience, preferably in academic/executive setting.
• Excellent verbal and written communication; strong customer service focus.

Responsibilities

• Assist the Dean and faculty with general office functions (40%).
• Record spending and financial data in spreadsheets (5%).
• Handle student inquiries and incoming calls/mail (5%).
• Plan and organize events, meetings, travel, workshops/seminars (20%).
• Schedule appointments for the Dean and related parties (5%).
• Support special projects and programs for the school (15%).
• Prepare and file correspondence and follow-up for the Dean and faculty (10%).

Skills

Verbal & written skills

Calendar management

Communication with stakeholders

Customer service

Discretion & confidentiality

Office software proficiency

Education

High school diploma

College degree preferred

Tools

Microsoft Word

Excel

PowerPoint

Publisher

Job description

York College of Pennsylvania is seeking an Executive Administrative Assistant to support the Dean of the Graham School of Business. The role involves managing calendars, communications, and a variety of administrative tasks to ensure efficient operations.

Responsibilities include assisting with events, travel, fundraising, grants, and enrollment-related activities, while maintaining confidentiality and providing excellent service to students, staff, and external partners.