Senior Administrative Assistant, Academic Dean’s Office

Yale Cancer Center; New Haven (CT); Hybrid; USD 60,000 - 90,000; Full time

Job summary

Yale University is seeking a Senior Administrative Assistant reporting to the Finance & Administrative Manager for the FAS Dean’s Office. The role provides primary administrative support to a divisional dean and associate dean, coordinating meetings with faculty, chairs, and committees, and may assist other deans as needed.

The position also handles preparation and dissemination of hundreds of appointment-related letters, oversees faculty reviews and disclosures, and supports faculty searches,

Qualifications

• Six years of related work experience with progression in a similar role or a Bachelor’s degree with commensurate experience.
• Experience coordinating meetings, events, and seminars; organizing materials for grants, contracts, and budgets.
• Ability to maintain confidentiality with sensitive materials and professional representation of the office.
• Strong written and verbal communication; ability to work with faculty, staff, and administrators.

Responsibilities

• Oversee administrative, program, and office activities; establish procedures and systems.
• Coordinate materials for grants, contracts, and budgets; monitor expenditures and reconciliations.
• Provide editorial support and proofreading for documents; track copy and production.
• Coordinate travel, meetings, and appointments; manage supplies and general office duties.

Skills

Administrative support

Organization

Confidentiality

Meeting logistics

Communication

Interpersonal skills

Education

Six years of related work experience

Tools

Interfolio

Job description

Yale University is seeking a Senior Administrative Assistant reporting to the Finance & Administrative Manager for the FAS Dean’s Office. The role provides primary administrative support to a divisional dean and associate dean, coordinating meetings with faculty, chairs, and committees, and may assist other deans as needed.

The position also handles preparation and dissemination of hundreds of appointment-related letters, oversees faculty reviews and disclosures, and supports faculty searches,