Executive Assistant

Grove City College; Grove City (Mercer County); On-site; USD 52,000 - 76,000; Full time

Job summary

Grove City College in Grove City, PA, is seeking an organized Executive Assistant to the Dean in Calderwood Dean’s Office. This full-time, twelve-month role provides comprehensive administrative support, manages the Dean’s calendar, coordinates meetings and events, and serves as a primary contact for faculty, staff, and students.

The ideal candidate will draft and edit documents, maintain confidential records, support faculty searches and onboarding, and assist with purchasing, budgets, and

Qualifications

• A high school diploma is required.
• An associate or bachelor’s degree is preferred.
• Minimum of three years of progressively responsible administrative or executive support experience.
• Experience supporting senior leaders in higher education or a complex organization is preferred.

Responsibilities

• Manage the Dean's calendar and annual cycle of school activities.
• Coordinate meetings, committees, events, communications, and special projects.
• Draft, edit, and proof correspondence, reports, and presentations.
• Maintain confidential personnel, evaluation, and contract records.
• Assist with purchasing, budgets, reimbursements, and financial reporting.

Skills

Organizational skills

Computer proficiency

Interpersonal communication

Support senior leaders

Education

High school diploma required

Associate or Bachelor’s degree preferred

Job description

Title: Executive Assistant to the Dean

Office/Department: Calderwood Dean’s Office

Description: The Calderwood School of Arts and Letters is seeking an organized, detail-oriented, and highly professional Executive Assistant to serve as the principal administrative liaison and coordinator for the Dean's Office. This is a full-time, twelve-month administrative position. The position provides comprehensive administrative and executive support to the Dean while exercising sound judgment, discretion, and strict confidentiality. The Executive Assistant manages the Dean’s calendar and annual cycle of school activities, coordinates meetings, committees, events, communications, and special projects, and serves as a primary point of contact for faculty, staff, students, and other constituents.

Responsibilities include drafting, editing, and proofreading correspondence, reports, presentations, and other documents; maintaining confidential personnel, evaluation, assessment, contract, accreditation, and administrative records; coordinating faculty search visits and onboarding processes; and maintaining accurate candidate and personnel documentation. The position also supports school purchasing, budgets, financial requests, reimbursements, and financial reporting, while overseeing records management, office resources, technology coordination, and administrative workflows.

The successful candidate will be expected to manage multiple priorities, anticipate needs, handle sensitive information appropriately, and work independently while maintaining strong communication and organizational skills.

Requirements: A high school diploma is required; an associate or bachelor’s degree is preferred. Candidates should have a minimum of three years of progressively responsible administrative, executive support, office management, or related experience, along with strong computer and organizational skills. Experience supporting senior leaders, particularly within higher education or another complex organization, is preferred.

A strong, demonstrated understanding of and commitment to the Christian mission and vision of Grove City College is essential. This position is expected to share the College’s Christian commitments outlined in the College’s statement of faith.