Dean's Office Executive Assistant

York College of Pennsylvania; York (York County); On-site; USD 40,000 - 55,000; Full time

Job summary

York College of Pennsylvania's Graham School of Business seeks an experienced administrative professional to provide executive support to the Dean and faculty. You will manage calendars, communications, and office tasks, coordinating with internal and external stakeholders to ensure smooth operations.

The role involves assisting with events, enrollment activities, and special projects including fundraising and grants, while maintaining confidentiality and high service standards.

Qualifications

• High school diploma required; college degree preferred.
• 5+ years administrative assistant/general office experience, preferably in an academic/executive setting.
• Excellent verbal and written skills.
• Task completion within deadlines with steady decision-making under tight timelines.
• Strong interpersonal skills with a focus on customer service to administration, staff, faculty, students and external constituents.
• Ability to handle confidential information.

Responsibilities

• Provide executive support to the Dean and Graham School of Business faculty.
• Assist with calendars and scheduling; manage correspondence and communications with internal/external stakeholders.
• Record spending and maintain financial spreadsheets (Chrome River familiarity helpful).
• Support enrollment activities and fundraising/grants initiatives as needed.
• Assist with events, meetings, travel, workshops and seminars planning and organization.
• Create, monitor and file correspondence and follow-ups for the Dean and faculty.

Skills

Executive support

Calendar management

Communication

Customer service

Office coordination

Microsoft Office

Education

High school diploma

College degree preferred

Tools

Word

Excel

PowerPoint

Publisher

Outlook

Job description

York College of Pennsylvania's Graham School of Business seeks an experienced administrative professional to provide executive support to the Dean and faculty. You will manage calendars, communications, and office tasks, coordinating with internal and external stakeholders to ensure smooth operations.

The role involves assisting with events, enrollment activities, and special projects including fundraising and grants, while maintaining confidentiality and high service standards.