Executive Assistant to the Dean — Academic Admin & Projects

Touro University; West Hollywood (CA); On-site; USD 46,000 - 58,000; Full time

Job summary

Touro University in California seeks an Executive Assistant to provide high-level administrative and operational support to the Dean. This role manages complex priorities, coordinates university-wide initiatives, and serves as a liaison among faculty, staff, students, and external partners.

The ideal candidate demonstrates discretion, professionalism, and exceptional organizational skills, with proficiency in Microsoft Office. Hebrew language skills are a plus for written communication.

Qualifications

• Bachelor’s degree preferred or equivalent work experience in healthcare/academic/business settings.
• Strong project and event coordination experience with attention to detail.
• Ability to take initiative and work independently or collaboratively.
• Ability to manage multiple priorities and meet deadlines.
• Experience with confidential matters and discretion.
• Proficiency in Microsoft Office Suite; ability to learn new software.
• Excellent written and verbal communication; professional demeanor.
• Knowledge of written Hebrew; spoken Hebrew preferred.
• Experience scheduling appointments and coordinating calendars; event planning.

Responsibilities

• Provide executive, administrative and operational support to the Dean.
• Manage Dean’s calendar and coordinate complex appointments.
• Draft correspondence, reports, and presentations for Dean’s review.
• Coordinate workflow among staff and departments; monitor projects.
• Prepare agendas and materials for meetings; follow up on actions.
• Oversee office operations, maintain records and confidential files.
• Support accreditation, budgeting, faculty affairs and strategic initiatives.
• Plan and coordinate meetings and special events; liaise with internal and external stakeholders.
• Respond to inquiries and assist visitors, faculty, staff and partners.

Skills

Executive support

Calendar management

Project coordination

Event coordination

Communication skills

Customer service

Hebrew written

Microsoft Office

Education

Bachelor’s degree or equivalent

Tools

Microsoft Office Suite

Job description

Touro University in California seeks an Executive Assistant to provide high-level administrative and operational support to the Dean. This role manages complex priorities, coordinates university-wide initiatives, and serves as a liaison among faculty, staff, students, and external partners.

The ideal candidate demonstrates discretion, professionalism, and exceptional organizational skills, with proficiency in Microsoft Office. Hebrew language skills are a plus for written communication.