Executive Assistant to Academic Affairs Leaders

Tufts University; Boston (MA); On-site; USD 70,000 - 97,000; Full time

Job summary

Tufts University School of Medicine is seeking an Executive Assistant to support the Executive Associate Dean (EAD) and the Vice Dean for Academic Affairs (VDAA). You will manage complex calendars, organize travel, prepare materials, and support executives with communications and reports.

This role requires discretion, superior writing and organizational skills, and the ability to handle multiple priorities in a fast-paced academic environment.

Qualifications

• Associate degree or higher with strong administrative experience.
• Excellent written and verbal communication skills.
• Ability to handle confidential information and competing priorities.

Responsibilities

• Manages executives' calendar with high volume and overlapping requests; coordinates rooms, A/V, and meeting logistics.
• Prepares meeting materials, agendas, notes, action items, and follow-ups; attends meetings as needed.
• Supports presentations via slide preparation, editing, and material creation.
• Drives special projects and supports new academic initiatives and administrative priorities.

Skills

Calendar management

Communication skills

Proactive problem solving

MS Office

Project management

Confidential data handling

Education

Associate's Degree

Bachelor's Degree (preferred)

Tools

MS Office Suite

Job description

Tufts University School of Medicine is seeking an Executive Assistant to support the Executive Associate Dean (EAD) and the Vice Dean for Academic Affairs (VDAA). You will manage complex calendars, organize travel, prepare materials, and support executives with communications and reports.

This role requires discretion, superior writing and organizational skills, and the ability to handle multiple priorities in a fast-paced academic environment.