Executive Assistant to the CEO — Strategic Partner

iLABS (Innovation Labs) Inc.; Mahwah (NJ); On-site; USD 65,000 - 90,000; Full time

Benefits offered by this job

Comprehensive Health Benefits package

Competitive 401(k) match

Paid time off (Vacation, Sick, Holiday

Monthly birthday celebrations + other

Daily subsidized meals

Job summary

The Beauty Bank LLC in Mahwah, NJ seeks a full-time Executive Assistant to provide high-level support to the CEO and C-suite. You will manage executive calendars, coordinate complex travel, prepare materials, and handle confidential information with discretion.

Ideal candidates have 5–10+ years of executive support experience, proficiency in Google Workspace and Microsoft 365, and strong communication skills. UHNI exposure and Korean/English bilingual ability are a plus.

Qualifications

• 5–10+ years of experience as Executive Assistant or Personal Assistant
• Experience working with UHNI preferred
• Proficiency in Google Workspace, Microsoft 365, Zoom, Slack
• Bilingual Korean/English preferred but not required

Responsibilities

• Provide comprehensive support to the CEO and other C-suites
• Manage an extremely active calendar of meetings/appointments and inform attendees of commitments
• Schedule and plan meetings, book conference rooms, organize materials, set up video conferences
• Take minutes on meetings, conferences, and appointments
• Coordinate travel arrangements, domestic and international
• Act as the point of contact among executives, employees, clients and external partners
• Manage information flow in a timely and accurate manner
• Format memos, emails, presentations, and reports
• Screen and direct phone calls and distribute correspondence
• Handle sensitive matters with confidentiality and discretion
• Provide off-hour support and high level of responsiveness
• Manage one Administrative team member
• Perform other clerical duties as needed

Skills

Executive support

Discretion/confidentiality

Multitasking

Korean/English bilingual (preferred)

Tools

Google Workspace

Microsoft 365

Zoom

Slack

Job description

The Beauty Bank LLC in Mahwah, NJ seeks a full-time Executive Assistant to provide high-level support to the CEO and C-suite. You will manage executive calendars, coordinate complex travel, prepare materials, and handle confidential information with discretion.

Ideal candidates have 5–10+ years of executive support experience, proficiency in Google Workspace and Microsoft 365, and strong communication skills. UHNI exposure and Korean/English bilingual ability are a plus.