Strategic Executive Assistant to CEO

Integrity House; Newark (NJ); On-site; USD 49,500 - 60,500; Full time

Benefits offered by this job

Medical coverage

Vision coverage

Life insurance

Long-term disability

HRA

Vacation & leave

401(k) match

Tuition reimbursement

Professional development

Job summary

Integrity House is seeking an Executive Assistant to act as a strategic partner to our President & CEO. This on-site role in Newark, NJ will manage calendars, travel logistics, prepare executive communications, and support cross-functional operations.

The ideal candidate will handle confidential information with discretion, coordinate leadership meetings, and draft polished presentations. A bachelor’s degree and 5+ years supporting C‑Suite executives are required.

Qualifications

• Minimum of 5 years of experience supporting C-Suite executives.
• Bachelor’s Degree in Business, Communications, or related field, required.
• Advanced proficiency in Microsoft Office Suite and workspace tools.
• Proven ability to handle confidential information discreetly.
• Exceptional written, verbal, and interpersonal communication skills.
• Strong organizational skills with flawless attention to detail.

Responsibilities

• Manage complex calendars and scheduling for the CEO and Senior Leadership Team.
• Coordinate seamless domestic and international travel logistics.
• Draft, proofread, and format executive correspondence and presentations.
• Screen incoming communications and prioritize urgent matters.
• Serve as the central communication bridge for the CEO.
• Organize leadership meetings, including agenda creation and logistics.
• Record detailed meeting minutes and track action items.
• Draft company-wide announcements on behalf of the CEO & Senior Leadership Team.
• Align internal messaging with the agency’s mission, vision, goals, values and branding.
• Coordinate and/or support organized town halls, webinars, and large corporate events.
• Maintain confidential risk registers and compliance documents.
• Coordinate logistics for crisis management and continuity planning as needed.
• Track regulatory deadlines and policy updates, as needed.
• Oversee assigned committees, ensure logistics for event coordination and communication.

Skills

Calendar management

Travel coordination

Executive support

MS Office proficiency

Discretion with confidential info

Written and verbal communication

Education

Bachelor's degree

Tools

Microsoft Office Suite

Workspace tools

Job description

Integrity House is seeking an Executive Assistant to act as a strategic partner to our President & CEO. This on-site role in Newark, NJ will manage calendars, travel logistics, prepare executive communications, and support cross-functional operations.

The ideal candidate will handle confidential information with discretion, coordinate leadership meetings, and draft polished presentations. A bachelor’s degree and 5+ years supporting C‑Suite executives are required.