Executive Assistant to the CEO

Ilabsus; Mahwah (NJ); On-site; USD 70,000 - 110,000; Full time

Benefits offered by this job

Health benefits

401(k) match

Paid time off

Daily meals

Birthday celebrations

Job summary

The Beauty Bank LLC in Mahwah, NJ seeks a full-time Executive Assistant to provide high-level support to the CEO, manage the C-suite calendar, coordinate travel, prepare materials, screen calls, and maintain confidentiality.

This role requires 5-10+ years EA experience, strong communication, proficiency in Google Workspace and MS 365, and the ability to handle sensitive information with discretion. Join a dynamic team supporting multiple executives with professionalism.

Qualifications

• 5-10+ years of experience as Executive Assistant, Personal Assistant or similar; 24/7 mentality.
• Experience working with UHNI preferred.
• Proficiency in Google Workspace, Microsoft 365, Zoom, Slack.
• Strong verbal and written communication skills.
• Well-organized, detail-oriented with ability to multi-task.

Responsibilities

• Provide comprehensive support to the CEO and other C-suites.
• Manage an extremely active calendar of meetings/appointments.
• Schedule and plan meetings, including booking rooms and setting up video conferences.
• Take minutes on meetings and conferences.
• Coordinate travel arrangements domestically and internationally.
• Act as the point of contact among executives, employees, clients and partners.
• Maintain timely, accurate information flow and format memos, emails, reports.
• Screen and direct phone calls and distribute correspondence.

Skills

Executive EA experience

Calendar management

Confidentiality

Bilingual Korean/English

Tools

Google Workspace

Microsoft 365

Zoom

Slack

Job description

The Beauty Bank is currently seeking a full-time Executive Assistant to join our team in Mahwah, NJ. The ideal candidate will provide executive assistance for the CEO. The ideal candidate will manage administrative functions of the C-suite. To be successful in this role, they are expected to be highly professional, well-organized with excellent verbal and written communication skills. They must demonstrate a high level of integrity, maturity and confidentiality.

Responsibilities

• Provide comprehensive support to the CEO and other C-suites
• Manage an extremely active calendar of meetings/appointments by keeping all attendees well informed of upcoming commitments and responsibilities
• Schedule and plan various meetings/appointments, including booking conference rooms, organizing meeting materials and setting up video conferences
• Take minutes on meetings, conferences, and appointments
• Coordinate detailed travel arrangements, both domestic and international
• Acting as the point of contact among executives, employees, clients and other external partners
• Manage information flow in a timely and accurate manner
• Format information for internal and external communication - memos, emails, presentations, reports
• Screen and direct phone calls and distribute correspondence
• Handle sensitive matters with a high level of confidentiality and discretion
• Provide off-hour support and high level of responsiveness
• Manage one Administrative team member
• Perform other clerical duties as needed

• 5-10+ years of experience as Executive Assistant, Personal Assistant or similar experience & 24/7 mentality
• Experience working with UHNI preferred
• Strong work ethic and confidentiality
• Ability to follow directions, take initiative and proactively close loops
• Proficiency in Google Workspace, Microsoft 365, Zoom, Slack
• Experience using AI
• Solid verbal and written communication skills
• Well-organized, detail-oriented, ability to multi-task with great follow-up skills
• Adaptive and flexible mindset
• Outstanding organizational and time management skills
• Bilingual Korean/English preferred but not required

• Comprehensive Health Benefits package (Medical, Dental, Vision, Life, AD&D)

• Competitive 401(k) match

• Paid time off (Vacation, Sick, Holiday, Summer Fridays)
• Monthly birthday celebrations + other fun activities!

• Daily subsidized meals

The Beuaty Bank LLC is an equal opportunity employer. We do not discriminate on the basis of race, religion, color, sex, gender identity, sexual orientation, age, non-disqualifying physical or mental disability, national origin, veteran status or any other characteristic protected by federal, state or local laws. All employment is decided on the basis of qualifications, merit, and business need.