Executive Assistant to Chief Executive Officer

Tapestry; New York (NY); On-site; USD 80,000 - 100,000; Full time

Job summary

A prominent organization in New York is seeking a Senior Executive Assistant to support the CEO. The ideal candidate will have over 5 years of experience as an Executive Assistant, with a strong track record in calendar management, communication, and general administration. Responsibilities include managing emails, phone calls, and travel arrangements, ensuring smooth office operations while demonstrating confidence and initiative. This position requires you to be available nights and weekends when necessary.

Qualifications

• 5+ years of Executive Assistant experience, with 2-3 years supporting a C-suite executive.
• Proficient in Microsoft applications including Outlook, Word, Excel, Teams, PowerPoint and Zoom.
• Demonstrate confidence when interacting with high-level executives and stakeholders.

Responsibilities

• Manage CEO’s calendar and prioritize meetings efficiently.
• Screen communications and manage a high volume of emails and calls.
• Ensure smooth operation of the CEO’s office and supervise another Executive Assistant.
• Make travel arrangements and prepare detailed itineraries based on CEO's needs.

Skills

Calendar Management

Communication Management

General Administration

Travel and Entertainment Management

Microsoft Outlook

Microsoft Excel

Microsoft Word

Microsoft PowerPoint

Zoom

Education

Equivalent combination of education and experience

Tools

Microsoft Teams

PC and Mac environments

Job description

Senior Executive Assistant to the CEO of Tapestry

Primary Purpose:

The Senior Executive Assistant is a key partner to the Chief Executive Officer (CEO), executing day-to-day activities and projects independently and efficiently to ensure the CEO achieves both her and the company’s objectives. The ideal candidate will have a proven track record of success in a fast‑paced corporate environment, with relevant experience specifically supporting a CEO or other C‑Suite executive.

The successful individual will leverage their experience and capabilities in these areas:

Calendar Management:

• Independently prioritize meetings to align with CEO’s goals and objectives
• Effectively schedule meetings accounting for the CEO’s requirements for personal time and knowledge of global time zones
• Communicate daily activities, changes and issues in a timely fashion
• Organize agendas, meeting rooms, supplies, written materials, AV needs, and/or meals as required

Communication Management:

• Manage a high volume of emails, calls, and messages, screening communications to prioritize urgent matters
• Regularly review CEO’s inbox and partner with technology team to implement methods to reduce the volume of un‑needed inbound email

General Administration:

• Ensure CEO’s office runs smoothly, and all activities reflect CEO’s vision; serve as direct manager to CEO Office second Executive Assistant
• Serve as a “leader-among-equals” with the Senior Executive Assistants, providing guidance, mentorship and support that fosters camaraderie, cohesion and engagement
• Partner with IT department to ensure CEO’s laptop and devices are always in good working order, and up to date in line with company policies

Travel and Entertainment Management:

• Make domestic and international travel arrangements in line with company travel, entertainment and safety policies
• Ensure plans align with the CEO’s strategic goals and business needs and are designed to maximize her productivity
• Prepare detailed travel itineraries including dress requirements, meals and sufficient time for wellbeing

The accomplished individual will...

• Possess at least 5+ years of Executive Assistant or similar experience, including 2-3 years supporting a C‑suite executive; equivalent combination of education and experience will be considered
• Be available and responsive nights and weekends as necessary
• Be able to be in office up to 5 days per week as needed and in line with CEO’s schedule
• Operate independently, extrapolating and intuiting CEO’s preferences and needs based on previous experience
• Demonstrate confidence interacting with high‑level executives and external stakeholders
• Maintain composure and effectiveness in a fast‑paced environment, and be comfortable and capable multi‑tasking
• Be a collaborative team player with great initiative and a positive, can‑do attitude
• Use superior follow‑through and customer service skills
• Be proficient in using Microsoft Outlook, Word, Teams, Excel, and PowerPoint as well as Zoom, in both the PC and Mac environments, and be a quick learner of new technologies