Executive Assistant to CEO | Global Travel & Exec Support

Ilabsus; Mahwah (NJ); On-site; USD 70,000 - 110,000; Full time

Benefits offered by this job

Health benefits

401(k) match

Paid time off

Daily meals

Birthday celebrations

Job summary

The Beauty Bank LLC in Mahwah, NJ seeks a full-time Executive Assistant to provide high-level support to the CEO, manage the C-suite calendar, coordinate travel, prepare materials, screen calls, and maintain confidentiality.

This role requires 5-10+ years EA experience, strong communication, proficiency in Google Workspace and MS 365, and the ability to handle sensitive information with discretion. Join a dynamic team supporting multiple executives with professionalism.

Qualifications

• 5-10+ years of experience as Executive Assistant, Personal Assistant or similar; 24/7 mentality.
• Experience working with UHNI preferred.
• Proficiency in Google Workspace, Microsoft 365, Zoom, Slack.
• Strong verbal and written communication skills.
• Well-organized, detail-oriented with ability to multi-task.

Responsibilities

• Provide comprehensive support to the CEO and other C-suites.
• Manage an extremely active calendar of meetings/appointments.
• Schedule and plan meetings, including booking rooms and setting up video conferences.
• Take minutes on meetings and conferences.
• Coordinate travel arrangements domestically and internationally.
• Act as the point of contact among executives, employees, clients and partners.
• Maintain timely, accurate information flow and format memos, emails, reports.
• Screen and direct phone calls and distribute correspondence.

Skills

Executive EA experience

Calendar management

Confidentiality

Bilingual Korean/English

Tools

Google Workspace

Microsoft 365

Zoom

Slack

Job description

The Beauty Bank LLC in Mahwah, NJ seeks a full-time Executive Assistant to provide high-level support to the CEO, manage the C-suite calendar, coordinate travel, prepare materials, screen calls, and maintain confidentiality.

This role requires 5-10+ years EA experience, strong communication, proficiency in Google Workspace and MS 365, and the ability to handle sensitive information with discretion. Join a dynamic team supporting multiple executives with professionalism.