Executive Assistant to SVP of HR

Gainor Staffing; New York (NY); On-site; USD 90,000 - 125,000; Full time

Job summary

A prestigious fashion company based in NYC is seeking an Executive Assistant to provide high-level executive support and manage HR-related projects onsite in Midtown, Manhattan. The ideal candidate will have at least 5 years of experience in a similar role and possess excellent organizational and communication skills. A salary range of $90,000 to $125,000 is offered depending on experience. This role is crucial for enhancing operational efficiency within the executive's office.

Qualifications

• 5+ years of experience as executive assistant to Chief People Officer or HR project manager.
• Experience supporting executives preferred.
• Proficiency in Microsoft Office Suite and HRIS systems.

Responsibilities

• Manage the executive's calendar and email.
• Prepare and file documents as well as perform other administrative duties.
• Coordinate travel arrangements.
• Manage HR projects from end-to-end.

Skills

Organization

Communication skills

Decision-making

Problem-solving

Multitasking

Education

Bachelor’s degree

Tools

Microsoft Office Suite

HRIS systems (ADP Next Generation)

Job description

Overview

Our client is a highly renowned fashion company based in NYC. They are seeking an Executive Assistant to join the team onsite in Midtown, Manhattan. This position will manage HR-related projects and provide a high level of executive support to the Senior Vice President. This is a highly strategic role where you will act as the executive's right hand.

Job Responsibilities

• Manage the executive's calendar and email and provide timely responses and follow-up
• Prepare and file documents as well as perform other administrative duties
• Prepare expense reports
• Coordinate travel arrangements
• Schedule and organize meetings (e.g., prepare agendas, materials and presentations, take meeting notes)
• Manage confidential information with utmost discretion
• Manage HR projects, such as recruitment drives, policy implementation, and engagement initiatives, from end-to-end
• Find areas of improvement and recommends solutions to enhance efficiency
• Prepare detailed HR analytics reports by analyzing metrics like employees satisfaction, turnover, and performance management
• Ensure compliance with company policies, labor laws, and other regulations
• Help update and develop new policies
• Manage relationships with vendors, contractors, and other external partners

Skills and Qualifications

• Bachelor’s degree required
• 5+ years of experience as executive assistant to Chief People Officer or HR project manager
• Experience supporting executives preferred
• Experience working in a fast-paced corporate environment
• Certification in Human Resources preferred
• Proficiency in Microsoft Office Suite and HRIS systems (ADP Next Generation)
• Strong decision-making, problem-solving, organizational, and multitasking abilities
• Excellent interpersonal and communications skills
• Ability to manage confidential information

Salary Range: $90,000 to $125,000 annually, based on experience

Gain or provide equal employment opportunities (EEO) to all employees and applicants for employment without regard to race, color, religion, creed, sex, sexual orientation, gender (including gender identity and expression), age, national origin, immigration status, marital or familial status, citizenship status, ancestry, physical or mental disability, genetic information, reproductive health decision-making, veteran or military status, or any other characteristic or status protected under applicable federal, state, or local law.